Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team and support our daily operations. This vital role ensures smooth office functioning by managing administrative tasks, coordinating communications, and providing exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong technical skills to enhance productivity and efficiency across the organization. This paid position offers an exciting opportunity to develop your office management expertise in a fast-paced environment.

Duties

• Manage multi-line phone systems, directing calls with professionalism and courtesy while providing excellent customer support.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records.
• Perform data entry tasks accurately using spreadsheets and productivity software, supporting various departments with administrative needs.
• Handle calendar management and scheduling for team members, coordinating meetings and appointments efficiently.
• Utilize Microsoft Office applications such as Word, Excel, and Outlook to prepare correspondence, reports, and presentations.
• Assist with office management duties including supply inventory, equipment maintenance, and front desk responsibilities.
• Provide bilingual support for clients or team members as needed, facilitating clear communication across diverse groups.

Qualifications

• Proven clerical experience with strong office management skills and familiarity with administrative procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with spreadsheets and data entry.
• Excellent computer literacy including technical proficiency in office productivity software.
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Exceptional phone etiquette and communication skills for front desk duties and client interactions.
• Experience using QuickBooks or similar accounting software is a plus.
• Bilingual abilities are highly desirable to support diverse client needs.
• Previous experience in customer service or personal assistant roles is advantageous for success in this position.

Join us to be part of a vibrant team dedicated to excellence in office administration! We value proactive professionals who thrive on organization, communication, and delivering outstanding support every day.

Pay: $14.00 - $18.00 per hour

Expected hours: 20.0 – 35.0 per week

Work Location: In person