Administrative Assistant

Job Summary

We are seeking a proactive and organized Administrative Assistant to join our small office team. In this vital role, you will assist in the daily office operations, ensuring smooth communication, efficient management of administrative tasks.

Responsibilities

• Manage high-volume communication with zoning departments, contractors, agents and attorneys to support ongoing property and construction operations
• Vet contractor bids, coordinate inspections and oversee residential and commercial construction and repair timelines from initial assessment through completion.
• Support office management activities by coordinating travel arrangements and business/personal appointments, scheduling meetings, and managing personal and business calendars.
• Provide general administrative support including document preparation, filing answering phones, copying, scanning, and managing incoming correspondence.

Skills

• Property Management or Construction Coordination (2–4 years)
• Executive Administrative or Operations Support (3+ years)
• Gatekeeping & Discretion to be able to provide strong boundry-setting and organizational skills to protect the business owner's time and calendar.
• Proven ability to work independently, prioritize a fluid task list, and self-manage deadlines in a fast-paced environment
• A proactive problem-solver who takes immediate ownership of projects and actively looks for ways to improve operational efficiency.
• Strong organizational skills with the ability to multitask efficiently
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Effective phone communication skills with professional phone etiquette.
• Demonstrated customer service skills with a focus on client communication and support.
• Strong time management skills to prioritize tasks efficiently while maintaining attention to detail.

Pay: $25.00 - $32.00 per hour

Expected hours: 25.0 – 32.0 per week

Experience:

• Executive administrative or Operating support: 3 years (Preferred)
• Property management or construction coordination: 2 years (Required)

Language:

• English (Required)

Ability to Commute:

• Dover, NJ 07801 (Required)

Work Location: In person