Administrative Assistant

Overview

We are seeking a detail-oriented and highly organized Administrative Assistant to support our daily operations. This role involves managing client and phone communications, preparing documents, and utilizing productivity software to ensure smooth office functioning. The ideal candidate will demonstrate strong computer literacy, proficiency in Microsoft Office, and office experience. Additionally, a Notary Public certification is preferred to assist with specific documentation needs.

Responsibilities

• Handle client communication efficiently, providing professional and courteous service.
• Manage incoming and outgoing phone calls, directing inquiries appropriately.
• Prepare, edit, and format documents using word processing software.
• Maintain and update spreadsheets to track various data and records.
• Utilize productivity software to support daily administrative tasks.
• Demonstrate technical proficiency with office equipment and computer systems.
• Ensure accurate documentation and filing of important records.
• Support the team with general office duties to promote operational efficiency.
• Assist with notarization of documents as a certified Notary Public when required.

Requirements

• Proven experience as an Administrative Assistant or in a similar office support role.
• Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills for client and phone interactions.
• Ability to manage multiple tasks efficiently with attention to detail.
• High level of computer literacy and familiarity with productivity software.
• Office experience that demonstrates organizational skills and professionalism.
• Notary Public certification is preferred but not mandatory; willingness to obtain certification if not already certified.

Pay: $20.64 - $27.88 per hour

Work Location: In person