Administrative Assistant

Full job description

Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic logistics team. This role is responsible for managing employee attendance and time reporting, as well as supporting payroll preparation by providing accurate and timely data to the payroll department. The ideal candidate will foster positive relationships, communicate effectively via phone, email and text, and provide consistent, professional support to ensure smooth day-to-day operations.

Key Responsibilities – Administrative Assistant

• Deliver exceptional customer service to both customers and employees.
• Manage daily employee time clock entries, attendance tracking, and time reporting.
• Prepare and maintain tardiness and absenteeism reports, ensuring proper documentation is submitted.
• Answer calls and respond professionally by phone, email to customers, employees, candidates and vendors.
• Assist in scheduling courier drivers to ensure timely, efficient delivery of packages.
• Support the recruitment process by communicating with candidates and collecting required documentation.
• Coordinate with operations teams to ensure packages are prepared and ready for dispatch.
• Demonstrate eagerness to learn, grow, and thrive in a fast-paced environment.
• Administer vehicle keys, fuel cards, uniforms and assigned property.
• Provide onboarding, coaching, and training for new driver hires.
• Exhibit a strong work ethic, reliability, and a commitment to quality.

Job Requirements

• Valid Texas driver’s license with a clean driving record.
• 1–3 years of experience in office administration and personnel management.
• Excellent verbal and written communication skills, with the ability to engage effectively with customers and employees.
• Adherence to all company safety policies and procedures.
• Proficiency in Microsoft Office Suite (Word, Excel) and QuickBooks.
• Strong organizational skills and exceptional attention to detail.
• Experience with smartphones and dispatching software preferred.
• 1-3 years of experience in QuickBooks and HR-related software preferred.
• Ability to lift merchandise weighing between 5 and 50 pounds.
• Bilingual (English/Spanish) preferred.

If you are interested in joining our passion in the automotive industry, you’ll be part of a team that’s expanding and well known in the logistics industry.

Expected hours: 35.0 – 45.0 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Experience:

• QuickBooks: 1 year (Required)
• Logistics: 1 year (Required)

Language:

• Spanish (Preferred)

Pay: $26.05 - $31.37 per hour

Expected hours: 29.5 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person