Administrative Assistant

We are looking for an organized and dependable Administrative Assistant to provide front office reception and general administrative support at Cust-O-Fab. This position helps keep daily office operations running smoothly while supporting Accounting, Purchasing, Quality, and Document Control. The ideal candidate is professional, customer-focused, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Greet visitors, answer and direct phone calls, and maintain a professional and welcoming reception area.

• Perform general clerical duties, including filing, copying, mailing, and maintaining records and logs.

• Sort and distribute mail, coordinate shipments and deliveries, order office supplies, and run local errands as needed.

• Coordinate meeting arrangements, including lunches, and assist employees with video conferences.

• Support Accounting and Purchasing with invoice reconciliation, pricing discrepancies, vendor communication, and delivery tracking.

• Assist Quality and Document Control with drawings, revisions, material test reports (MTRs), inspection documentation, data books, and recordkeeping.

• Maintain visitor logs and follow established security procedures.

• Travel between Cust-O-Fab locations for meetings, training, or other business needs as required.

• Perform other duties as assigned.

• High school diploma or GED required.

• Minimum of two years of administrative experience required.

• Experience with document control and material test reports (MTRs) preferred.

• Proficiency in Microsoft Word, Excel, and Outlook required.

• Experience with Microsoft Dynamics NAV preferred.

• Strong verbal and written communication skills and a professional demeanor.

• Excellent organizational skills with the ability to prioritize tasks, multitask, and meet deadlines.

• Strong customer service skills and the ability to work independently, solve problems, and take initiative.

Working Conditions

Primarily works in a climate-controlled office environment. Must be able to sit, stand, walk, bend, stoop, push, pull, and lift up to 20 pounds. Occasional travel between Cust-O-Fab locations may be required.