ADMINISTRATIVE ASSISTANT

Job Summary:
The ADMINISTRATIVE ASSISTANT will be responsible for managing and distributing information within the designated department and managerial positions. This role includes providing general administrative support and assisting with day-to-day office operations as directed.

Key Responsibilities:

• Receive and respond to phone calls and inquiries.
• Schedule and coordinate meetings and appointments.
• Check, organize, and send emails and other communications.
• Maintain accurate and organized filing systems.
• Assist in processing payments and handling other administrative requests.
• Support the team in completing assigned administrative tasks efficiently.

Qualifications:

• Graduate of Bachelor of Science in Business Administration, or any related 4-year course Degree completion.
• Experience in an administrative role at-least 2 years and above is an advantage.
• Proficient in computer applications (e.g., Microsoft Office, email management and Google Apps).
• Strong written, verbal communication skills and strong personality.
• Customer service-oriented with a professional and approachable demeanor.

Excellent organizational and time management skills, with the ability to multitask effectively.

**It’s a plus if Applicants with additional experience or capabilities in the following areas will have an advantage: PROCUREMENT ROLE:

Key Responsibilities

• Source and negotiate with suppliers for materials, equipment, and services
• Process purchase requests and purchase orders accurately and on time
• Compare quotations and ensure cost-effective purchasing decisions
• Coordinate with internal departments regarding procurement requirements
• Monitor delivery schedules and ensure timely completion of orders
• Maintain accurate procurement records, supplier databases, and documentation
• Build and maintain good relationships with suppliers and partners
• Ensure compliance with company procurement procedures and policies
• Prepare procurement-related reports and updates as needed