Administrative Assistant

About the Role

Clark Hill PLC is seeking an Administrative Assistant for its Boulder, CO office location. This position performs a variety of intermediate level administrative tasks as required for the support of the office and assists the CHART (Clark Hill Administrative Resource Team) with overflow assignments. This position is also responsible for managing the reception desk, which includes answering phone calls, greeting clients and visitors, scheduling conference rooms and managing hospitality needs. In addition, this position provides Office Services, including but not limited to copy center projects, mail room duties, processing supply and equipment needs and other facilities services. This is a full-time, 40 hours per week, on-site position.

Required Skills and Experience

• High school diploma or GED equivalent required; Associates degree or industry certification preferred.
• At least one (1) to two (2) years reception and/or office administrative work experience.
• Proficient in Microsoft Office.
• High level customer service skills, and the ability to effectively communicate and interact with clients, guests, and vendors.
• Strong customer service skills.
• Experience working in a law-firm environment preferred
• Prepare letters, memos, reports, and other documentation as required. Prepares and distributes office correspondence.
• Enter client information into the system for the purpose of running conflict checks for new clients and opening of new matters, as well as preparation of supporting documentation such as engagement letters.
• Manage, organize, and maintain documents in paper or electronic filing systems.
• Manage the day-to-day operations of the office reception desk and answer all incoming phone calls in a timely manner; screen, route, or take messages as required.
• Greet all clients and visitors to the firm and contact the appropriate attorneys, legal administrative assistants, paralegals, or other staff members in an efficient manner.
• Maintains and oversee the scheduling of all conference room needs, ensuring rooms are prepared as requested.
• Efficiently handle process servers pursuant to firm policy and procedures.
• Log and transmit incoming accounts payable and trust checks.
• Submit and handle maintenance requests and serves as the primary contact for building maintenance personnel.
• A track record of excellent communication skills and a commitment to providing the highest quality client service; and
• Strong attention to detail, communication skills, prioritization skills, and the ability to manage sensitive information with discretion.

Pay Range and Compensation Package

The salary range at the time of posting is $20.00 - $27.40 hourly/ $41,600 - $57,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.

About the Company

Clark Hill is an AmLaw 200 law firm with 30 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.

Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.

Equal Opportunity Statement

Clark Hill is committed to sustaining a culturally and ethnically diverse working environment and to principles that promote inclusive practices.