Administrative Assistant

Insight at a Glance

• 14,000+ engaged teammates globally
• #20 on Fortune’s World's Best Workplaces™ list
• $9.2 billion in revenue
• Received 35+ industry and partner awards in the past year
• $1.4M+ total charitable contributions in 2023 by Insight globally

Now is the time to bring your expertise to Insight. We are not just a tech company; we are a people-first company. We believe that by unlocking the power of people and technology, we can accelerate transformation and achieve extraordinary results. As a Fortune 500 Solutions Integrator with deep expertise in cloud, data, AI, cybersecurity, and intelligent edge, we guide organisations through complex digital decisions.

Location: This is role is fully onsite. Our office location is at 10th and 11th Floor Robinsons Cyber Omega, Pearl Drive, Ortigas Center, Pasig City, Metro Manila, Philippines 1605

About the role

The Administrative Assistant I provides day-to-day administrative and workplace support for the Manila site. The role completes routine transactions under approved procedures, maintains trackers and supporting documents, coordinates visitors, events, inventory, workplace requests, access records, and vendor or building activities, and escalates exceptions or approvals to the appropriate process owner.

What You’ll Do at Insight

Administrative Requests & Records

• Receive, log, track, and close assigned routine administrative requests through approved channels and trackers.

• Prepare routine correspondence, notices, forms, presentation materials, and records using approved templates.

• Maintain complete approvals, supporting documents, status updates, and evidence of completion in designated repositories.

Visitors, Events & Workplace Support

• Coordinate routine visitor requirements, meeting-room or workstation readiness, catering, transport support, office orientation, and visit records.

• Support approved events and engagement activities through venue, supplier, setup, communications, attendance, and closeout coordination.

• Support room reservations, company collateral, onboarding items, teammate inquiries, and routine workplace communications.

Inventory, Procurement & Payment Support

• Maintain assigned Admin inventory and perform scheduled counts; flag shortages or variances for assessment.

• Collect quotations or price lists, prepare purchase-order or payment-support documents, and route them for review and approval.

• Verify deliveries against approved requirements and report missing, damaged, or incorrect items.

Building, Access & Safety Support

• Process assigned work permits, gate passes, delivery access, visitor badges, and access-tracker updates under approved procedures.

• Log facilities or building concerns and coordinate follow-up with Facilities, Building Administration, Security, or vendors until closure.

• Support safety drills, emergency supplies, communications, certificates, and records under the direction of the designated owner.