Administrative Assistant

Space Products and Innovation spins technology into the space industry to simplify manufacturing. SPiN enables rapid, flexible, and cost-effective satellite designs through modularity by combining MA61C, its plug-and-play intelligent data node, with system engineering. SPiN democratises access to space, empowering manufacturers to unlock new ventures.

Job purpose

The Administrative Assistant will join the team in Luxembourg and will contribute to the efficient functioning of administrative operations in coordination with teams in Italy, Germany, the United Kingdom, and the United States.

Duties and responsibilities

• Provide general administrative support, including managing calls and emails and scheduling appointments for different teams such as Operations, Accounting, and HR
• Assist in the preparation and organisation of documents, reports, and presentations
• Maintain and update electronic and physical filing systems, ensuring accuracy and accessibility
• Maintain HR records for employees, including hiring, termination, vacation, sick, and travel time
• Coordinate meetings and events, including arranging logistics, preparing materials
• Taking meeting minutes and recording actions
• Handle incoming and outgoing correspondence and shipping, ensuring timely and appropriate responses
• Prepare, monitor, and update office inventory
• Manage office supplies and equipment, making procurement recommendations as needed
• Perform surveys for possible suppliers, request quotations and provide best offer analysis
• Collaborate with team members in other European establishments to streamline administrative processes and improve overall efficiency
• Coordinate domestic and international travel arrangements for employees

Qualifications

• At least 2 years of proven experience as an administrative assistant or in a related role
• Proficient in Microsoft Office Suite and other relevant software applications
• Strong organisational and multitasking skills, with attention to detail
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced environment
• Discretion and confidentiality in handling sensitive information
• A proactive and positive attitude with a willingness to take on new challenges
• Proficiency in English and French, knowledge of Italian or German is an asset

Working conditions

• Location: Luxembourg
• Start date: Q4 2026
• Position type: part-time 50% or 70%
• Salary range: Euros 25.000 - 35.000

How to apply Please fill in the application form to apply for this opportunity: https://wkf.ms/3rlgV6x

For more information, you can contact us at [email protected]

Pay: €25,000.00 - €35,000.00 per year

Work Location: In person