Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team. This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, attention to detail, and a proactive approach to managing diverse administrative tasks. Your contributions will help foster an efficient, welcoming environment where team members can thrive and focus on their core responsibilities.

Responsibilities

• Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette.
• Perform data entry and maintain accurate records using spreadsheets and productivity software such as Microsoft Office.
• Handle front desk duties including managing appointments and providing exceptional customer service.
• Support office management tasks such as organizing supplies, maintaining filing systems, and overseeing general clerical functions.
• Utilize QuickBooks for basic bookkeeping tasks, invoicing, and expense tracking to ensure financial accuracy.
• Assist with document proofreading, word processing, and preparing correspondence or reports with high attention to detail.
• Coordinate schedules, appointments, and meetings while demonstrating excellent organizational skills and time management.
• Provide client communication support by responding to inquiries professionally and ensuring timely follow-up.
• Contribute to a positive office environment through effective communication, organization, and support for team initiatives.

Experience

• Proven clerical or administrative experience in an office setting is required; experience supporting front desk operations is highly preferred.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software.
• Experience using QuickBooks or similar accounting software for data entry and financial record keeping is advantageous.
• Bilingual skills are a plus to effectively communicate with diverse clients and team members.
• Strong organizational skills with the ability to manage multiple priorities efficiently while maintaining accuracy.
• Excellent phone communication skills coupled with proper phone etiquette in handling inquiries professionally.
• Prior experience in customer service or client communication roles that showcase your ability to support others effectively.
• Personal assistant experience or office management background will be considered an asset for this role.

Join us in this exciting opportunity to contribute your organizational talents and technical skills in a vibrant office environment!

Pay: $19.00 - $25.00 per hour

Expected hours: 32.0 per week

Benefits:

• Flexible schedule
• Paid time off
• Referral program

Work Location: In person