Administrative Assistant

Team and Office Administration

• Manage day-to-day office operations, ensure supplies and equipment are well-stocked and properly maintained.

• Provide administrative support to the Team, including meeting coordination, correspondence and document management (digital and physical filing systems)

Event Space and Tenant Experience

• Manage and maintain the event space and meeting rooms as a tenant amenity, ensuring it is presentable, well-equipped, available for use and supported by clear booking, usage and house-rule procedures.

• Administer tenant bookings, as well as external bookings where applicable, from enquiry and quotation through confirmation, invoicing, payment follow-up, pre-event preparation and post-event administration.

AI application

• Practical experience using AI agents and other digital productivity tools to improve administrative workflows, reporting, research, document preparation or operational efficiency.

• Ability to identify suitable opportunities to streamline recurring administrative work through AI-enabled automation, while documenting workflows and maintaining appropriate human review.

Banking and Payment Administration

• Coordinate banking and payment administration, including payment instructions, signatory follow-up and bank documentation.

HR and People Administration

• Coordinate payroll inputs, MPF, insurance, benefits and statutory documentation with Mutual’s appointed professional service providers.

3-5 years' relevant working experience preferred