Administrative Assistant

Overview
We are seeking a dependable, organized, and detail-oriented Administrative Assistant to join our team. This position plays an important role in supporting daily office operations, assisting with accounting functions, preparing reports, and providing administrative support to management and other departments within our automotive group. The ideal candidate is professional, proactive in problem solving, and comfortable managing multiple responsibilities in a fast-paced environment. Strong computer skills, attention to detail, accuracy with numbers, and the ability to maintain organized records are essential for success in this role.

Duties

• Manage incoming phone calls, direct calls to the appropriate departments, and take messages as needed.
• Greet visitors and provide professional, courteous customer service to guests and business partners.
• Oversee general office management tasks, including ordering supplies, maintaining inventory, and coordinating office maintenance.
• Coordinate and schedule meetings, appointments, and other company events.
• Provide administrative and scheduling support to executives, management, and other team members as needed.
• Prepare, review, and proofread documents, correspondence, and reports for accuracy and professionalism.
• Maintain organized electronic and physical filing systems and ensure records are accurate and accessible.

Accounting & Financial Support

• Assist with daily accounting and bookkeeping tasks, including data entry and maintaining accurate financial records.
• Review, organize, and process financial documents, invoices, and supporting documentation.
• Assist with account reconciliations and the review of financial information as assigned.
• Help track expenses, verify information, and identify discrepancies that require further review.
• Support month-end reporting and other accounting-related processes.
• Maintain confidentiality when handling financial information and sensitive company records.

Reporting & Data Management

• Gather data from multiple sources and company systems to prepare, complete, and distribute scheduled reports.
• Compile, organize, and verify information to ensure reports are accurate and completed within established deadlines.
• Maintain spreadsheets, databases, and tracking documents to support management and operational reporting.
• Assist with reviewing data for inconsistencies and following up on missing or incorrect information.
• Support management with special projects, data requests, and other reporting needs as assigned.

Qualifications

• Previous administrative, office management, accounting, or bookkeeping experience preferred.
• Strong computer skills, including proficiency in Microsoft Excel, Word, Outlook, and other standard office applications.
• Experience working with spreadsheets, databases, and reporting systems.
• Strong attention to detail and a high level of accuracy when entering data and handling financial information.
• Excellent organizational and time-management skills, with the ability to prioritize multiple tasks.
• Professional communication and customer service skills, both in person and over the phone.
• Ability to work independently while contributing to a collaborative team environment.
• Strong problem-solving skills and the ability to identify opportunities to improve processes.
• Ability to handle confidential information with discretion and professionalism.
• Automotive industry or dealership accounting experience is a plus but not required.

What We’re Looking For

We are looking for someone who takes pride in their work, enjoys keeping things organized, and understands the importance of accuracy and follow-through. The successful candidate will be a team player who can anticipate needs, manage competing priorities, and provide reliable support to our corporate office and dealership operations.

If you are organized, detail-oriented, comfortable working with numbers, and enjoy a role that combines administrative responsibilities with accounting and reporting, we encourage you to apply!

Join us in this vital role where your contributions will help shape the success of our organization!

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Chattanooga, TN 37421 (Required)

Ability to Relocate:

• Chattanooga, TN 37421: Relocate before starting work (Preferred)

Work Location: In person