Administrative Assistant

Job Overview

We are an HVAC company opened since 1992. We are seeking a highly organized and proactive Office Administrator to join our team. This role is essential for ensuring the smooth operation of our office environment and providing excellent support to both staff and customers. The ideal candidate will possess strong office management skills, effective communication abilities, and a solid understanding of clerical tasks.

Office Duties

• Answers and directs phone calls in a professional and helpful manner.
• Assist with customer service functions
• Perform supplier/vendor management functions
• Create routine and special correspondence
• Run routine and special reports
• Maintain manual and electronic file systems
• Utilize QuickBooks for basic accounting tasks and financial record keeping.
• Enter and record orders
• invoicing of orders
• Enter payables and receivables
• Maintain customer and vendor records by updating account information
• Handle Accounts Payable and Accounts Receivable functions
• Troubleshoot issues and complaints as they arise
• Handle special projects
• Perform administrative tasks and other duties as assigned

Qualifications:

• High school diploma or equivalent, some college preferred
• Must be flexible and able to help with a variety of administrative tasks across multiple departments
• Must be organized, detail oriented, dependable, and able to problem-solve
• Must have communication skills both written and verbal

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Addison, IL 60101 (Required)

Work Location: In person

Pay: $18.00 - $20.00 per hour

Work Location: In person