Administrative Assistant

Company Overview

Stuppler & Company, Inc. is a reputable leader in the precious metals industry, dedicated to providing exceptional customer service and expert advice. With a longstanding history dating back to 1960, the company prides itself on integrity, extensive experience, and a commitment to client satisfaction. Join a team that values professionalism, knowledge, and a passion for excellence.

Job Overview

We are seeking a dependable, organized, and detail-oriented Administrative Assistant to join our team. In this role, you will play a vital part in keeping our day-to-day office operations running smoothly, supporting management, and delivering excellent customer service.

If you take pride in accuracy, have a strong work ethic, and excel at managing multiple tasks in a fast-paced environment, we would love to hear from you!

Key Responsibilities

• Customer Support: Assist customers with order processing, status inquiries, and routine requests in a professional, friendly manner.
• Invoicing & Billing: Prepare, review, and issue accurate invoices, following up on billing details as needed.
• Document Management: Maintain physical and electronic filing systems to ensure quick retrieval and proper record-keeping.
• Management Support: Work closely with management to support daily operational tasks, scheduling, and general administrative needs.
• Special Projects: Assist with ad hoc projects, research, and organizational initiatives as assigned.

Qualifications & Skills

• Experience: A minimum of three years of experience working in an office or administrative setting is required.
• Attendance: Proven track record of strong attendance, punctuality, and reliability.
• Attention to Detail: High accuracy in data entry, invoicing, and recordkeeping.
• Communication: Clear written and verbal communication skills for interacting with customers and leadership.
• Technical Skills: Proficiency with standard office software (e.g., Microsoft Office / 365) and comfort learning new management software.
• Adaptability: Strong problem-solving abilities and a willingness to take on special projects as needed.

Benefits & Perks

• Competitive hourly wage based on experience: [$24 - $25 per hour]
• Paid time off (PTO) and paid holidays
• Health Insurance
• Profit Sharing Plan

COVID-19 considerations:

Our office is fully vaccinated and follows all guidelines to keep our employees safe. We require all employees to be vaccinated and provide proof of vaccination.

Applying for the position

Are you ready to join our team? If so, please click Apply. You will be taken to our applicant site, where you will:

• Fill out an Employment Application
• Upload your resume.
• Complete a quick 30-minute Employment assessment.

**Important Note: Only applicants who complete all 3 steps above will be considered for the position. **

Join us in this vital role where your organizational talents will help keep our office running smoothly while delivering top-tier support to clients and team members alike!

Pay: $24.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Ability to Commute:

• Woodland Hills, CA 91367 (Required)

Work Location: In person