Administrative Assistant

Our client, a global leader in professional services and consulting , is looking to hire an onsite Administrative Assistant in Rochester, NY .

As an Administrative Assistant, you will provide critical support to the project team, delivering front-line customer service , managing rapid same-day meeting and event logistics, resolving space conflicts , and preparing business correspondence and reports.

What You Will Be Doing

• Serve as the primary customer support contact for daily office needs, front desk reception, and first-line A/V equipment troubleshooting for meeting rooms
• Lead rapid, same-day event and meeting execution , coordinating closely with teams and external vendors while providing course-correcting directions in real time
• Managing reservations, proactively addressing room conflicts, and negotiating space needs among stakeholders
• Prepare and edit high-quality correspondence, reports, and presentations while maintaining electronic and physical filing systems and daily office upkeep

Required Skills & Experience

• 3–5 years of experience in an administrative support, office coordinator, or clerical support role
• Strong background providing customer care and administrative services in an active corporate office environment
• Front-line office tech and customer support, including practical A/V troubleshooting for meetings and presentations

Skills

• Basic financial background or general understanding of corporate accounting/financial terminology and documentation
• Prior experience coordinating with external vendors and catering teams for time-sensitive, high-profile corporate meetings

Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.