Administrative Assistant

Job Summary
We are seeking a highly organized and proactive Administrative Assistant to support daily office operations, project coordination, and executive needs. The ideal candidate thrives in a fast-paced environment, communicates effectively, and manages multiple priorities with accuracy and professionalism.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments using Outlook and Google Workspace
• Handle multi-line phone systems with professionalism and strong customer service
• Maintain organized digital and physical filing systems, including data entry and recordkeeping
• Support basic bookkeeping tasks in QuickBooks, including invoicing
• Assist with project coordination by tracking deadlines, preparing reports, and proofreading documents
• Provide executive support as needed, including travel arrangements and confidential tasks
• Send completed tax return packages to clients, including signature pages and final invoices
• Upon receiving signed documents and payment, e-file tax returns in a timely and accurate manner

Requirements

• 1 year of administrative experience
• Proficiency in Microsoft Office, Google Workspace, and data entry systems
• Familiarity with QuickBooks and DocuSign
• Strong organizational, multitasking, and communication skills
• Ability to manage multiple priorities under pressure with attention to detail
• Experience with Karbon or similar practice management software is a plus

Pay: $23.97 - $28.87 per hour

Benefits:

• Flexible schedule

Work Location: On the road