Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and eager to contribute to a professional and welcoming environment. Your energy and organizational skills will help ensure our office runs smoothly and efficiently, making a positive impact on our team and clients alike.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry and bookkeeping tasks accurately using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes
• Maintain organized filing systems—both digital and paper—to ensure easy retrieval of documents
• Assist with appointment scheduling, calendar management, and coordinating meetings or events
• Support clerical functions such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail
• Provide excellent customer support by addressing inquiries promptly via phone or email, demonstrating proper phone etiquette
• Handle basic bookkeeping tasks, including invoicing, billing, payroll and tracking expenses using QuickBooks or similar software
• Communicating with CRA and other duties as required

Skills

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Excellent computer skills with the ability to learn new software quickly
• Experience with data entry, filing systems, and clerical procedures in a professional setting
• Strong customer service skills with the ability to communicate clearly and professionally over the phone and in person
• Knowledge of multi-line phone systems and front desk operations
• Ability to perform typing quickly and accurately while proofreading documents for errors
• Previous medical or dental office experience is a plus—familiarity with medical/dental terminology or receptionist duties preferred
• Basic bookkeeping skills using QuickBooks or similar accounting software are advantageous
• Demonstrated ability to handle confidential information discreetly while maintaining high levels of organization and efficiency

Pay: $20.00-$25.00 per hour

Benefits:

• On-site parking

Application question(s):

• What languages can you speak beside English?

Experience:

• Administrative: 1 year (preferred)

Work Location: In person