Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energy, attention to detail, and proactive approach will help create an efficient, welcoming environment where everyone can thrive. If you’re passionate about office management, excel at multitasking, and possess strong communication skills, this is the perfect opportunity to showcase your talents and grow professionally!

Responsibilities

• Primary Job Duties include screening and managing applicants and scheduling interviews; managing personnel files, including tracking expiring licenses/insurance; managing staff profiles in EHR and tracking productivity; managing and organizing community events; managing and maintaining relationships with partner organizations; managing basic bookkeeping in Quickbooks, including running payroll; regularly meeting with and supporting directors; office duties including managing incoming mail and supplies, watering plants, and light cleaning; and responding to and managing maintenance issues. This position also attends community events, including but not limited to Roseville Chamber of Commerce events, and internship placement fairs at Sacramento-based schools, and other mental health supporting events.

Requirements

• Office experience with strong clerical skills including filing, data entry, and document proofreading
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong computer literacy including familiarity with office management software such as QuickBooks
• Previous experience as a receptionist or personal assistant is preferred; experience in medical or dental reception is a plus
• Knowledge of HIPAA and willingness to adhere to professional legal and ethical standards
• Exceptional phone etiquette skills
• Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously

We value proactive individuals who are eager to contribute their skills in a collaborative environment. This paid position offers an exciting opportunity for growth while supporting our mission of delivering outstanding counseling services to the community.

Job Type: Part-time

Pay: From $19.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Roseville, CA 95661