Administrative Assistant

* Handle administrative requests and queries from senior managers

* Assist in developing and maintaining a filing system

* Act as the point of contact for internal and external clients

* Manage communication including emails and phone calls

* Screen phone calls, redirect calls, and take messages

* Schedule appointments, meetings, and reservations as needed

* Receive deliveries, sort, and distribute incoming mail

* Maintain and order office supplies

* Organize and schedule appointments

* Assist in the preparation of regularly scheduled reports

* Organize and maintain files and databases in a confidential manner

* Submit and reconcile expense reports

* Handle permits and office/warehouse contracts

Job Specification

* Preferably with a Bachelor's degree in Business Administration or its equivalent

* Minimum of 2–3 years of clerical, secretarial, or administrative experience

* Experience in a similar industry preferred but not required

* Proficient computer skills, including Microsoft Office

* Working knowledge of general office equipment

* Excellent time management skills and ability to prioritize work

* Strong attention to detail and problem-solving skills

* Strong organizational skills with the ability to multi-task

* Excellent written and verbal communication skills

* Data entry experience

* Fleet management experience is an advantage

* Knowledge of asset management is preferred

* Preferably able to drive a motorcycle

Benefits:

• Free parking

Work Location: In person