Administrative Assistant

Job Description: Administrative Assistant

Department: Administration Reports to: Office Administrator and Director or Manager on Duty Location: Main Campus Employment type: Full-Time/ On site without remote

Compensation: $19.00- $21.00 hourly

Position summary

The Administrative Assistant supports the daily operations of a healthcare setting by coordinating front-desk activities, assisting patients and visitors, maintaining records, and providing administrative support to the Case Management and Human Resources teams. The role requires strong organization, professional communication, attention to detail, and discretion when handling confidential information. Experience as a Medical Assistant is beneficial.

Essential duties and responsibilities

• Greet and assist visitors, patients, caregivers, and new hires in a courteous and professional manner.
• Answer, screen, and direct phone calls, emails, and other inquiries to the appropriate person or department.
• Schedule meetings and coordinate patient and caregiver appointments.
• Prepare, format, and organize documents, reports, and presentations.
• Maintain accurate digital and paper filing systems.
• Enter, update, and verify information in company systems and spreadsheets.
• Use Microsoft Excel to support data entry, tracking, and administrative tasks.
• Monitor and order office supplies and assist with routine office coordination.
• Provide general administrative support to the Case Management and Human Resources teams.
• Help maintain an organized, welcoming, and efficient front desk.
• Handle confidential information with discretion and follow applicable workplace procedures.

Required Qualifications

• · High school diploma or equivalent.
• Ability to read, write, and understand English proficiently.
• · Strong organizational skills and attention to detail.
• · Clear, professional, written, and verbal communication skills.
• · Strong computer literacy and the ability to learn workplace software
• · Accurate, efficient typing skills and data entry (40-60 WPM)
• · Proficiency with Microsoft Office, including Microsoft Excel.
• · Ability to manage multiple tasks, prioritize work, and meet deadlines.
• · Sound judgment and discretion when handling confidential information.

Preferred qualifications

• · Medical Assistant certification or associate degree.
• · Experience as a Medical Assistant or in a healthcare setting.
• · Candidates with 10–15 years of equivalent administrative or office-assistant experience may be considered in place of the preferred education or certification.
• Work environmentThis position is based in a healthcare setting and involves regular interaction with patients, caregivers, visitors, and staff. The Administrative Assistant is expected to maintain a professional and welcoming presence at the front desk

Pay: $19.00 - $21.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person