Administrative Assistant

Company Overview

The New York Institute for Special Education provides specialized programs for children aged 3 to 21 across New York City, Long Island, Westchester, and Upstate New York. The institute features comprehensive facilities including classroom buildings, dormitories, a gymnasium with a fitness center and indoor track, and various recreational amenities set within over 17 acres of well-maintained grounds.

Job Overview

We are seeking an energetic and detail-oriented Administrative Assistant to join our team. In this vital role, you will support daily office operations, manage communication channels, and ensure administrative processes run smoothly.

The Administrative Assistant provides administrative and staff support for the day-to-day operation of the Schermerhorn Program. Under the direction of the Principal, the Administrative Assistant provides organizational support, handles a variety of office tasks, and performs the duties outlined below. Assignments may vary according to the needs of the Program.

Your proactive approach and excellent organizational skills will help create a welcoming environment for staff, students, and visitors alike.

JOB EXPECTATIONS

Front Office Operations

• Greet and direct visitors, answer the main office telephone, respond to requests for information, and forward messages to the appropriate staff.
• Keep the main office orderly and clean.
• Perform general office duties, including word processing, program correspondence, filing, faxing, and answering phones.
• Provide administrative support for copying, faxing, translation, and record keeping.

Staff Records and Timekeeping

• Maintain daily staff time sheets and records of staff personal and sick time.
• Record daily student attendance and lunch counts.
• Assist with completing internal requisitions for all staff.
• Assist in maintaining staff development records for Schermerhorn Program staff.

Family Support and Communication

• Maintain current addresses and contact information for all Schermerhorn Program families.
• Assist families with busing issues and concerns.
• Translate family correspondence as requested by the Principal, including the monthly newsletter.
• Work with the IEP Coordinator to assist families with program visits and meeting scheduling.

Additional Responsibilities

• Work during emergency extended school closures as directed by Administration.
• Other job-related duties/tasks not listed in this description may be assigned as needed by supervisor
• Other job-related duties not listed in this description may be assigned by supervisors.

EDUCATION, KNOWLEDGE AND SKILLS

• High school diploma or equivalent.
• Fluency in English and Spanish, both spoken and written.
• Minimum of two years of experience as an office administrator.
• Excellent organizational and communication skills (oral and written), with strong attention to detail and the ability to multitask and work under pressure.
• Proficiency with Microsoft Word, Excel, and Access, and the ability to learn new programs as they are introduced to the Schermerhorn Program (e.g., IEP Direct and PowerSchool).
• Personable, friendly, and professional demeanor.

NYISE has excellent benefits, Sick/personal time and a generous holiday/break schedule(paid!). We also provide parking at no charge if needed. Come work for us!!!

Pay: From $20.80 per hour

Expected hours: 35.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Have you worked in school environment before?

Work Location: In person