Administrative Assistant

Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high-quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.

We are currently looking for an Administrative Assistant in the San Francisco, CA area. This is an in-office 5-day/week role.

ROLES AND RESPONSIBILITIES:

Supports the Tax department and other local office departments through standardized processing of assigned tasks using various firm systems, tools, and software. Support may include:

• Providing support to an assigned centralized administrative support ticket(s).
• Providing support to another administrative support teams or office.
• Providing support to a national, Geo or market team(s) including the e-filing support for national tax administration team
• Provides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up.
• Assists with new hire onboarding and employee offboarding as directed.
• Provides expense reporting support by submitting an expense report ticket
• Collaborates with management to set up new clients, maintain and manage client data, billings and other ad hoc requests
• Produces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.
• Other duties as required.

KNOWLEDGE, SKILLS, AND ABILITIES:

• High School Diploma, GED or equivalent required
• Three (3) or more years of administrative experience required
• Advanced level of proficiency in Microsoft Office Suite required
• Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
• Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Oracle database recommended.
• Excellent written and oral communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.
• Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations
• Consistently seeks to improve processes
• Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking.
• Capable of managing highly confidential information.
• Ability to work well with all levels of management as well as outside external clients
• Team player who is willing to help out as needed

PREFERRED SKILLS:

• Bachelor's degree preferred
• Professional services firm experience preferred
• Experience with Oracle Financials preferred

Winter Park Recruiting is an Equal Opportunity Employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.