Administrative Assistant

Location: Lethbridge, AB | On-site
Job Type: Full-time, Permanent
Pay: $19–$24 per hour
Schedule: Monday–Friday, 8am-4:30pm

About the Position

We're looking for an Administrative Assistant to join our office team and help keep things running smoothly.

Our office stays busy with customer calls, job scheduling, invoicing, and supporting our field crews. You'll have your regular responsibilities, but you'll also need to adjust when schedules change or something unexpected comes up.

We're looking for someone who's comfortable taking initiative, enjoys working with people, and can keep track of the details that make a difference in our day-to-day operations.

What You'll Be Doing

• Answer phone calls and emails from customers, suppliers, and staff
• Schedule appointments, coordinate jobs, and update calendars as plans change
• Prepare invoices, purchase orders, and other job-related paperwork
• Enter and update customer and job information in our system
• Follow up on outstanding paperwork, customer requests, and missing information
• Organize receipts, invoices, and documents for bookkeeping
• Help field staff with scheduling, paperwork, and administrative requests
• Support the office team with other day-to-day tasks as needed

Essential Qualifications:

• Comfortable using Outlook, Word, and Excel for everyday office tasks
• Confident communicating with customers over the phone, by email, and in person
• Careful with details, particularly when entering information, numbers, and dates
• Able to organize your workload and keep track of outstanding tasks
• Willing to ask questions, learn new processes, and take on new responsibilities
• Reliable and comfortable working both independently and with a team

Experience that would be an asset:

• Previous experience in administration, reception, or customer service
• Familiarity with invoicing, purchase orders, or basic bookkeeping
• Experience using QuickBooks or similar software

We'll train you on our systems and processes. What's important to us is that you're willing to learn, stay organized, and follow through on your work.

Pay: $19.00-$24.00 per hour

Expected hours: 37.5 per week

Application question(s):

• We are located in Lethbridge. Do you currently live in Lethbridge or surrounding communities?
• When are you available to start?

Work Location: In person