Administrative Assistant

BROWARD COUNTY HOUSING AUTHORITY JOB DESCRIPTION

Administrative Assistant

Department/Unit:

Administration

Pay Grade:

6

JOB SUMMARY

This position is responsible for performing a variety of clerical/administrative functions of a basic to intermediate nature in supporting the needs of the Assisted Housing Directors.

ESSENTIAL JOB FUNCTIONS:

• Provides administrative support services including answering phones, preparing correspondence, filing, sorting, preparing reports and requisitions, reserving meeting rooms, faxing, forms preparation, activity tracking, reviewing invoices for approval and payment, public records requests, and other miscellaneous administrative functions. May provide support with the termination action and hearing process.
• Assists in the preparation of regular reports as well as reports for senior management, Board of Commissioners, community partners, government agencies, and departmental leaders as requested or required.
• Assists with researching data as assigned.
• Maintains departmental files, logs, and reports.
• Assists with organizing and preparing training programs and on-line educational material for staff as instructed.
• Responds to general inquiries from public.
• Coordinates and assists with public meetings and events.
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS:

High School diploma or equivalent, some college preferred; and two (2) years of related experience working as an administrative assistant or in a position performing basic

administrative/clerical functions; or equivalent training, education, and/or experience.

LICENSES OR CERTIFICATIONS:

None.

Knowledge, Skills and Abilities:

· Skills in customer service and the ability to connect with diverse personalities and background.

· Skills in basic mathematics which would usually be obtained through a high school education or equivalent.

· Skills in the use of personal computers and software including Microsoft Office (Word, Excel, PowerPoint, Outlook).

· Ability to operate various office equipment including fax machine, copier, scanner, and phone system.

· Ability to work with a high level of discretion, trust, and independent judgement.

· Ability to communicate effectively through verbal and in written means in e-mails, letters, reports, memos, and personal meetings.

PHYSICAL DEMANDS:

The work is light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The work also involves occasional standing, walking, sitting; using hands to finger, handle, or feel objects, tools or controls;

reaching with hands and arms; climbing stairs; balancing; stooping, kneeling, crouching or crawling; talking or hearing. Work requires close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually quiet to moderate.

WORK ENVIRONMENT:

Work is typically performed in an office environment.

Broward County Housing Authority has the right to revise this position description at any time, and does not represent in any way a contract of employment.

Job Type: Full-time

Pay: $42,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative experience: 3 years (Preferred)
• Customer Service: 3 years (Preferred)

Work Location: In person