Administrative Assistant

Job Overview

We are seeking a highly organized, proactive, and bilingual (English and Spanish) Administrative Assistant to support the General Manager and assist with daily administrative and operational activities at our company.

The ideal candidate must be proficient in Microsoft Office, have hands-on experience using Artificial Intelligence (AI) tools, and be capable of managing multiple responsibilities efficiently in a fast-paced environment.

Duties

• Provide administrative and executive support to the General Manager.
• Assist with Human Resources, recruitment, and employee documentation.
• Manage and maintain plant inventory records and supplies.
• Support daily plant operations and administrative processes.
• Coordinate vendors, purchasing, quotations, and office supplies.
• Answer phone calls, manage emails, and assist customers and suppliers in English and Spanish.
• Prepare reports, spreadsheets, documents, and presentations using Microsoft Office.
• Use Artificial Intelligence (AI) tools to improve productivity, automate tasks, and streamline administrative processes.
• Organize schedules, records, and internal communications.
• Follow up on assigned projects, requests, and management priorities.

Qualifications

• Fluent English and Spanish (spoken and written) — Required.
• Previous administrative or office support experience.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook — Required.
• Practical experience using Artificial Intelligence (AI) tools, including ChatGPT or similar platforms — Required.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent communication and customer service skills.
• Ability to work independently, prioritize responsibilities, and maintain confidentiality.
• Experience in Human Resources, inventory management, purchasing, or operations is preferred.
• Previous experience in banking or financial institutions is a plus, but not required.
• Knowledge of computer systems, ERP software, or IT-related processes is an advantage.
• Strong attention to detail, adaptability, and willingness to learn new technologies.

Pay: $19.00 per hour

Expected hours: 40.0 per week

Work Location: In person