Administrative Assistant

Position: Administrative Assistant

Reports to: Center Director

Job Classification: Full-time; non-exempt

Schedule: 40 hours per week, Monday – Friday

Wage: $19.00 hourly

ABOUT EARLY CONNECTIONS LEARNING CENTERS

Early Connections Learning Centers is dedicated to providing comprehensive, high quality early care and education for ALL children. Every position works in coordination to achieve this mission. Since 1897, our work to provide high quality early childhood education has positively impacted thousands of children and families in the Pikes Peak region. Our nationally accredited programs help build a strong foundation for young children to be happy and successful in learning and life.

JOB SUMMARY

The Administrative Assistant supports the daily operations of an early childhood center by ensuring efficient communication, organization, and coordination of administrative tasks. This position manages records, schedules, and documentation while assisting families, staff, and leadership with inquiries and needs. Maintains a welcoming environment, upholds confidentiality, and helps facilitate compliance with licensing and accreditation standards. With strong attention to detail and professionalism, this role supports the overall success of the program and contributes to a positive experience for children, families, and staff.

ESSENTIAL DUTIES

• In charge of answering the phone and front door promptly and courteously
• Greet visitors, ascertain the nature of the visit, and have them sign in
• Perform general office duties such as typing, coping, and filing as required
• Enter attendance in ChildPlus for all EHS/HS classrooms
• Maintain child files and emergency contact book
• Finance duties, including checking the Playground system daily, making corrections in Playground attendance, acquiring parent signatures, maintaining a CCCAP swipe log, and forwarding appropriate forms to the Finance team
• Compare daily attendance with meal counts and make corrections in Playground
• Provide support for family partnership programs such as family nights, parent center meetings, parent communications, special events, and completion and typing of monthly newsletters
• Comply with monthly reports
• Check in meals and distribute to classrooms
• Maintain a clean and orderly office environment and general areas of the facility
• Maintain and update lobby bulletin boards
• Comply with applicable universal precautions and infection control guidelines and procedures

SECONDARY DUTIES

• Communicate with appropriate staff across all departments and the community to meet the needs of the center
• Share all information with co-workers and supervisors as appropriate and communicate openly and honestly
• Use discretion and maintain confidentiality with matters of children, families, staff, and program as appropriate
• Demonstrate professionalism in all interactions, maintaining a positive demeanor and presenting a professional appearance
• Perform other duties as assigned

QUALIFICATIONS

• High school diploma
• Two years’ experience working in a business office
• Basic knowledge of secretarial and financial duties including phone etiquette, typing skills (> 50 WPM preferred), use of adding machines/calculators, and use of standard office equipment
• Comfortable utilizing computers and technology and willing to learn new computer skills and software programs as necessary
• Skilled in the use of computer software programs such as Microsoft Office, Outlook, and Excel
• Possess the ability to self-motivate and work independently with sound judgement, creativity, reliability, and dependability

Prior to employment, candidate must pass federal and state criminal and Colorado Department of Early Childhood background checks, pre-employment drug screen, physical and verification of employment, education and/or credentials and, by position, valid driver’s license.

PHYSICAL DEMANDS

While performing job duties, employee will be required to regularly sit, stand, walk, type, climb up to three flights of stairs, and may occasionally need to carry 10-25 lbs.

TRAVEL AND REMOTE WORK

All positions at Early Connections Learning Centers are on site. This position does not qualify for any remote working capability.

CURRENT BENEFITS

Paid Time Off

• 13 paid holidays scheduled in 2026
• Generous paid vacation
• 8 paid sick days
• 1 paid anniversary day
• Paid Family Medical Leave for qualifying individuals – this benefit does not provide 100% wage replacement

Medical, Dental, Vision

• Medical insurance – ECLC pays up to 75% of employee premium
• Dental and Vision insurance
• Free Employee Assistance Program

Childcare Benefit

• Substantial discount for childcare: employees pay $75/week for toddlers (12 months - 3 years) and $50/week for Preschool and School age (3 years - 14 years) children who are enrolled at Early Connections Learning Centers. **This benefit depends on having an enrollment opening**

Tuition Reimbursement, Continuing Education and Training

• Tuition reimbursement of $150 per 3-credit hour course is available to staff enrolled in approved coursework in Early Childhood Education or related to their position and who maintain the required grade point average.
• Reimbursement may be available for pre-approved job-related certificate programs

Other Insurance

• 100% employer-paid Basic Term Life and AD&D Insurance

Voluntary Short Term Disability Insurance