Administrative Assistant

Employment Hours:

Monday through Friday, full-time.

Organization:

This position reports directly to the Operations Supervisor and indirectly to the Director of Operations Administration of Entertainment Earth, Inc.

Primary Responsibilities:

Work intimately with nearly all departments to research, discover, improve, develop, and make recommendations for practically all processes that affect the accuracy and operational aspects of Entertainment Earth, Inc. As a part of the Entertainment Earth team, you will be responsible to learn, understand, uphold and represent Company policies, procedures and philosophies.

Goals:

Professionally represent and support the Operations staff. As a part of the Entertainment Earth team, you will be responsible to learn, understand, uphold and represent Company policies, procedures and philosophies.

• Mission – To be the most influential collectibles company.

• Vision – Entertainment Earth is an international brand that guarantees expert access to a carefully crafted selection of exclusive and hot top products from the entertainment industry at the highest levels of condition and satisfaction.

• Values:

o Constant Improvement

o Resourcefulness

o Clear and Concise Communication

o Collaborative Work Ethic – Teamwork

o World-Class Standards

o Ethical to the Core

o Have Fun, Be Fun, Be Cool!

Essential Job Functions:

Includes but are not limited to the following:

o Order supplies - Costco, Staples, Waxie, etc.

o Distributing mail and packages to all company departments.

o Prep CS order forms including running checks through Certegy, scanning EED & misc. checks.

o General departmental support and duties as assigned.

o Restocking supplies, fruit baskets and company snacks as needed.

o Event planning assistance as needed

o Generating reports and emails as requested by the sales department.

o Scanning, filing, and shredding as needed

o Enter employee orders

o Donations: Upon approval, organize/arrange donation items for pick up.

o Assist in coordinating maintenance of office equipment and office supplies levels, including placement and storage.

Competencies:

Optimizes work processes and systems

• Organized, detail-oriented

Requirements:

Bachelor’s Degree or 1+ year in administrative support/assistant role.

Partial Basis for Evaluation:

1. Has the employee met all goals?

2. Are all daily tasks entered correctly each day?

3. Are all orders processed daily?

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Work primarily in a climate controlled environment with minimal safety/health hazard potential.

If any of the tasks and job functions mentioned above are not able to be completed in a timely manner, it is imperative to the performance of the Operations department to report it to the immediate attention of your direct report.

I understand that this position is largely sedentary, sitting, walking, occasional lifting (overhead, waist level) from floor, bending, frequent near vision use for reading and computer use. I may be asked to lift files, open file cabinets and bend or stand on a stool as necessary. By signing below, I agree that I have no physical condition which would hinder my performing of such duties or request necessary accommodation.

I acknowledge that this is an at-will position. I have the right to terminate my employment at any time for any reason, as does the Company.

Why Entertainment Earth?

We believe in connecting fans to the characters, stories, and brands they love. Every product, experience, and interaction is created to celebrate what fans love most by inspiring joy, sparking nostalgia, and building lasting connections to their fandoms.

Benefits of Joining the Team!

• Discounts on your favorite collectibles! Free snacks!
• Bring your dog to the office!
• Get off early on Fridays!
• Medical/Dental/Vision Plans/Optional Plans
• Paid Time Off/Holidays
• 401(k) matching plan, educational reimbursement, and much more!

Our Core Company Values:

• Collaboration
• Diverse & Inclusive
• Curious
• Leadership
• Data/Insight Driven
• Accountability
• Fun