Administrative Assistant

Ivy Surgical Center is looking for a part-time administrative assistant who is eager to continue expanding their career and skillset, as well as using their experience to help evolve our future team and organization. Our office hours are from 8:30am-5pm (Monday to Friday), shift times would be anything after 12pm.

About You:

• You have a strong attention to detail, vigilance and meticulous care on the job
• You can prioritize tasks in order of importance and urgency
• You love working in a team environment but also a self-starter- we operate with a start-up mentality and those love this environment will thrive here
• You are confident with your ability to ask questions

Scope of Work:

• Answer phones and communicate with patients both current and new, vendors and sales reps
• Schedule surgeries into the calendar for visiting surgeons with a focus on effective and correct scheduling
• Process and upload patient information to our EMR system (We use Apple computers)-- lab work, consents, patient information sheets, etc.
• You may have to talk to patients directly, either in-person/patient facing or on the phone
• Be a champion for patient safety by ensuring that all consent documentation is complete prior to their appointment with us
• Assisting the Director of Operations and the Administrative Coordinator with tasks such as, but not limited to: dropping off mail/invoices/packages, scan in documentation ready for review, organize file folders, and prepare files for review

Your key performance objectives:

• Ensure patient compliance of all documentation prior to their procedures is met
• You lead by example with a strong sense of urgency and help create a professional, fun, and inclusive environment aligned to the needs of anyone at Ivy Surgical Center
• Be open to feedback and learning from others- you can receive and deliver coaching and direction to and from your peers
• Can comfortably take and execute feedback from both peers, patient coordinators, and other staff
• Has a strong sense of urgency and understanding of prioritizing tasks

You have experience in:

• Working on a team and being a part of a team-based environment
• Intermediate computer skills (Mac preferred), tech-savy

Requirements:

• Prolonged periods of sitting
• Ability to lift and move supplies and boxes (sometimes 20 lbs. + with or without assistance from team members)

Pay: $18.00 - $22.00 per hour

Education:

• High school or equivalent (Required)

Experience:

• medical administrative: 1 year (Required)

Ability to Commute:

• Beverly Hills, CA 90212 (Required)

Work Location: In person