Administrative Assistant

TITLE: Administrative Assistant

SUPERVISOR: Program Manager

STATUS: Full Time

SUMMARY: Administrative Support

Duties and Responsibilities include the following.

• Support services to clients of the program according to the stated needs on the referral
• Enter accurate information in the electronic document system.
• Annual inventory of office fixtures, electronics, and incidentals purchased from contract dollars.
• Ensure case management/family support fields are created in the electronic system upon assignment. This would include the family support module, family page, and all applicable updates at case implementation and closure.
• Provide exceptional services to internal and external clients as well as the community to ensure positive and successful family outcomes
• Act in an ethical manner, work with colleagues and clients with respect and will be subject to supervision of his/her activities
• Administrative Assistant will generally perform the job in a normal office or community environment
• Assist with overall cleanliness of common areas
• Assist with organizing and maintaining storage areas
• Assist in finding and engaging community resources such as daycare, housing, and utility assistance resources to help support the program case managers
• Order office and cleaning supplies
• Drop off resources and supplies as needed
• Monthly data entry of program deliverables due by the 28th of the month
• Monitoring and tracking of home visits
• Closing the loop calls/emails to agency partners
• Occasional assistance with ECCAC events may be required, during or outside of regular work hours.

Qualifications

• Level II Background check,
• High School Diploma
• Expertise in Microsoft Office
• Ability to work flexible hours including some nights and weekends
• Ability to take direction from direct report supervisor, teamwork, cooperation and collaboration with others
• Ability to work with internal and external clients/families and professionals
• Outstanding oral, written, and presentation skills
• One year working in community services and or underprivileged populations

Join Our Team!

We would love for you to become part of our family. Enjoy a comprehensive benefits package designed to support your well-being and work-life balance, including:

· 16 Paid Holidays annually

· Generous Paid Time Off (PTO) policy

· Health insurance

· Dental insurance

· Vision coverage

·401(k) plan with employee match

· Life insurance

· Employee Assistance Program (EAP)

Be part of a supportive, team-oriented environment where collaboration and shared success are highly valued.

About Us

We seek to heal and prevent the trauma of childhood abuse and neglect by providing advocacy, child-friendly therapies, and a safe environment where kids feel seen, heard, and understood. Every day, our team works to restore lost innocence, provide hope, and make a difference in all the lives we touch.

Our vision is powerful and unwavering: to one-day end child abuse and neglect. We remain an essential part of our community by providing a child-friendly advocacy model, raising awareness, and educating children on how to protect themselves. We believe in creating a better future by healing hearts today.

Our Values

We lead with love, act with courage, and celebrate the moments big and small that matter most.

Lead with love

Care with all your senses

Be brave. Others will follow.

Focus on the future

Splash in puddles

Eat dinner family-style

Celebrate the little things

Know your facts

These are not just words: they guide our work, shape our culture, and inspire the way we care for every child and family who walks through our doors.

Why Join Us?

If you are looking for a purpose driven career where your skills directly contribute to healing, protection, and empowerment for children, we want to hear from you. We are seeking passionate, dedicated individuals ready to make an impact and grow with an organization that leads with heart.

Equal Opportunity Statement

We are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $34,000.00 - $37,500.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person