Administrative Assistant

*In Office Role

Overview

We are seeking a detail-oriented and highly organized Administrative Assistant to join our team! This vital role supports our finance, legal, and office operations, keeping critical processes running smoothly and on schedule. The ideal candidate will bring exceptional accuracy, strong communication skills, and a proactive attitude to a wide variety of responsibilities. Join us and be part of a collaborative environment where your work makes a meaningful impact every day!

Duties

• Process ACH schedule changes and retries, ensuring payments are updated accurately and on time
• Handle incoming and outgoing mail, including sorting, distribution, and scheduling shipments
• Communicate with the legal team and provide required documentation in a timely manner
• Prepare and complete UCC termination filings
• Manage office supply and swag inventory, including monitoring stock levels and placing orders as needed
• Support general office operations, including vendor coordination, new hire setup, and company events

Requirements

• Experience in office management or administrative roles with strong clerical experience and organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and data entry software
• Excellent computer literacy including familiarity with spreadsheets, typing speed, proofreading skills, and technical proficiency
• Strong communication skills both verbal and written
• Experience with front desk duties, calendar management, and phone etiquette
• Ability to multitask efficiently while managing time effectively in a fast-paced environment

Join us to leverage your administrative expertise in a role that values initiative, precision, and proactive support. We’re dedicated to fostering an energetic workplace where your skills help drive our success!

Pay: $20.50 per hour

Work Location: In person