Administrative Assistant

Now Hiring: Administrative Assistant

Location: SE Calgary, AB — in person

Salary: $55,000–$62,000 annually, based on experience

Schedule: Monday to Friday, eight-hour days

Employment Type: Full-time, permanent

Contract Professionals Canada Inc. is looking for an organized, detail-oriented Administrative Assistant to support our recruitment, contractor onboarding, safety compliance and invoicing teams.

This role involves a high volume of data entry , including entering, reviewing and maintaining contractor, timesheet, payroll and invoicing information. Strong Microsoft Excel and Word skills, accuracy and comfort working with detailed, repetitive tasks are essential. Experience with SAP Fieldglass is an asset.

Previous accounting, invoicing or recruitment experience is not required.

About Contract Professionals

We provide recruitment, construction supervision and inspection services, matching qualified professionals with client projects. Our team also manages contractor administration, including timesheets, payroll, expenses, onboarding and compliance documentation.

What You’ll Do

• Enter, review and maintain large volumes of data in Excel and other systems, checking for accuracy and completeness.
• Support invoicing, accounts receivable, accounts payable and payroll administration through data entry, document preparation and recordkeeping.
• Answer and direct phone calls, respond to inquiries and provide reception coverage.
• Support contractor onboarding and coordinate site assignments, including requests on short notice.
• Format resumes and prepare client correspondence, contractor communications and recruitment documents.
• Assist with pre-employment requirements, including booking drug and alcohol testing, coordinating background and reference checks, and verifying safety certifications.
• Maintain recruitment, onboarding and compliance records, tracking systems and job postings.
• Assist with filing, scanning and general office duties while maintaining clear communication with clients, contractors and colleagues.

What You’ll Bring

• Strong proficiency in Microsoft Excel and Word; familiarity with Access and PowerPoint is an asset.
• Experience with high-volume data entry and a consistent focus on accuracy.
• Experience with SAP Fieldglass is an asset.
• Clear, professional written and verbal communication skills in English.
• Excellent attention to detail, organization and time management.
• The ability to prioritize changing requests and work independently or collaboratively.
• A helpful, flexible approach and willingness to support a small team.
• Post-secondary education in office administration or a related field is preferred. Graduates of SAIT’s Administrative Information Management program or similar programs are encouraged to apply.
• Two references from previous supervisors or managers; recent graduates may provide instructor references.
• Reliable transportation to our SE Calgary office.

What We Offer

• Dental, extended health, vision and life insurance.
• Paid time off.
• Free on-site parking.
• An opportunity to gain experience across several areas of a busy recruitment and contractor services business.