Administrative Assistant

Administrative Assistant

Company: CEF Construction Group Limited

Reports to:

Hours: Part time, 20 hours per week

Location: Witney, Oxford

Direct reports: None

Role purpose

To provide day-to-day administrative support to the Contract Administrator and wider

contract team, helping to ensure job records, documents and information are

accurately recorded, filed and maintained.

This is a junior role. The Administrative Assistant will work under guidance and will

receive training in CEF's systems, procedures and contract requirements.

Key responsibilities

The Administrative Assistant will:

 Assist with logging and updating jobs on the relevant systems and

spreadsheets.

 Check basic job information including, addresses, contact details and dates.

 Maintain accurate electronic filing and document records.

 Save and upload photographs, reports, quotations, purchase orders and

completion information.

 Assist with checking job files for missing documents or information.

 Support the preparation of completed job records for invoicing.

 Help maintain trackers for outstanding jobs, paperwork and actions.

 Monitor shared email accounts and distribute information to the appropriate

person.

 Assist with routine emails and administrative correspondence.

 Contact colleagues and operatives to request outstanding paperwork or

information when instructed.

 Support the Contract Administrator with purchase order, invoicing and

completion administration.

 Carry out general office administration including scanning, filing, data entry

and document preparation.

 Maintain confidentiality when handling resident, property, commercial and

company information.

Skills and experience

Essential

 Good organisation and attention to detail

 Basic computer skills and willingness to learn

 Ability to use email and standard office applications

 Clear written and verbal communication

 Ability to follow instructions and established processes

 Reliable and able to manage routine tasks

 Professional approach when handling confidential information

 Willingness to learn and develop

Beneficial but not essential

 Previous experience working in an office or administrative role

 Experience using Microsoft Word, Excel and Outlook

 Experience with data entry or maintaining records

 Experience within construction, maintenance, repairs, housing or a similar

environment

Pay: £13.00 per hour

Expected hours: 15.0 – 25.0 per week

Work Location: In person