Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives.

Key Responsibilities

• Answer and direct incoming telephone calls, respond to general inquiries, and greet visitors professionally.
• Prepare, proofread, and distribute correspondence, reports, spreadsheets, and other business documents.
• Enter and update information in company systems, ensuring accuracy and completeness.
• Maintain organized electronic and paper files, including customer, vendor, order, and administrative records.
• Assist with processing customer orders, order acknowledgments, and related paperwork.
• Support purchasing by organizing purchase order documents, requesting status updates, and maintaining vendor information.
• Coordinate with production and shipping personnel to obtain order updates and communicate information to the appropriate team members.
• Assist accounting with organizing invoices, matching supporting documents, and resolving routine paperwork discrepancies.
• Schedule meetings, maintain calendars, and prepare meeting materials as needed.
• Monitor office supplies and coordinate replenishment.
• Handle incoming and outgoing mail, packages, scanning, copying, and filing.
• Protect confidential company, customer, vendor, and employee information.
• Follow company procedures for documentation, record retention, and workplace safety.
• Perform other administrative duties as assigned.

Required Qualifications

• High school diploma or equivalent.
• Previous administrative, clerical, or office support experience.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Strong organizational skills and attention to detail.
• Clear verbal and written communication skills.
• Accurate data entry and document preparation skills.
• Ability to prioritize assignments, manage interruptions, and meet deadlines.
• Professional judgment, discretion, and a customer service mindset.
• Ability to work independently and collaborate with multiple departments.

Preferred Qualifications

• Two or more years of administrative experience in a manufacturing, distribution, or industrial business.
• Experience using ERP, order management, or accounting software.
• Familiarity with purchase orders, sales orders, invoices, packing slips, and shipping documents.
• Experience supporting purchasing, customer service, production, or accounting.
• Familiarity with wire, cable, fiber optic products, or cable assemblies.

About Cables Unlimited

Cables Unlimited, based in Yaphank, New York, designs and manufactures custom cable assemblies, wire harnesses, fiber optic cables, and hybrid cables. We solve complex connectivity challenges for customers in the communications, automotive, military, robotics, industrial, wireless, and medical industries.

Compensation

The salary range for this position is $37,440 to $45,760 per year. The final offer will depend on internal equity, internal salary ranges, market data, and the candidate's skills, relevant experience, and applicable degrees or certifications.

Benefits

Cables Unlimited offers a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Life and LTD disability insurance
• Paid time off for vacation, illness, and bereavement
• A tax-advantaged 401(k) retirement savings plan with an employer match

Equal Opportunity Employer

Cables Unlimited is an Equal Opportunity Employer committed to building a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.

Work Authorization

Candidates must be legally authorized to work in the United States. Proof of employment eligibility will be required at the time of hire. Additionally Cables Unlimited participates in the E-Verify program.

Pay: $18.00 - $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person