Administrative Assistant

Company Overview
Positive Beginnings Inc. is a dedicated special education preschool serving children ages 3 to 5 years in the Queens area. Our centers in Flushing and Middle Village provide a nurturing environment tailored to meet the unique needs of children with special needs, supporting their development and empowering their families.

Job Overview
We are seeking a proactive and organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth office management, effective communication, and efficient data handling. Your enthusiasm and attention to detail will help create a welcoming environment for staff, families, and visitors alike.

Responsibilities

· Scheduling interview/tour appointments for prospective staff and students

· Purchase, distribute and maintain inventory of school supplies

· Maintain staff attendance procedures and coordinate coverage for absentee staff

· Maintain Student Daily Attendance database including gathering daily attendance statistics, contacting parents, entering data into SAR database and notifying teachers of the outcome

· To play an important role in the functioning of Positive Beginnings

· Submit updated Medical as required

· Collect, track and update student information and input data into Excel spreadsheet for both school sites

· Create, maintain and update student roster on the CMR

· Develop student and staff annual calendar for SED/DOE

· Collect, review and maintain student’s attendance cards biannually

· Gather and input date for SEDCAR I, II and PD6 for both sites

· Generate student roster for purposes of NPSP annually

· Maintain list of 1:1 students/staff and submit to DOE monthly

· Distribute completed first-attend forms to appropriate districts

· Maintain spreadsheet of evaluations conducted and applied payments. Reconcile discrepancies with DOE as they arise.

· Filing, faxing, typing, copying, data entry and perform such other clerical duties to assist the accountant maintain the office

· Coordinate cap and gown purchases for all graduates

· Coordinate intake of all new students including Setting up initial files, generating PAL’s, T2P’s and RDNA’s as needed, creating admit forms for all students, distributing educational packets to relevant staff and securing and maintain student medical and immunization records

· Liaison with bus company to initiate bussing for all students

· Printing and maintaining parent welcome packets, fire drill logbook, child-specific allowances and other such tasks as may be assigned by principal

· Working with the DOE staff on turning-five activities including scheduling student observation/testing/EPC’s as well as giving providing evaluation documents to evaluation staff

· Creating Barcode Labels for all students to facilitate scanning process

· To play an important role in the functioning of Positive Beginnings

· Fulfill Professional Development requirements and Mandated Reporter requirements

Join us to make a meaningful difference in the lives of children with special needs while developing your administrative expertise in a supportive environment!

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 2 years (Preferred)

Language:

• English and Spanish (Required)

Work Location: In person