Administrative Assistant

Organization

Based in Pittsburgh, Pennsylvania, River City Brass (RCB) was launched in 1981, under the baton of Robert Bernat, as the nation’s only professional brass band. RCB is now led by celebrated musician and Artistic Director, James Gourlay. The organization supports a mission to entertain, educate, and engage individuals in the region and comprises 28 professional musicians who present a season of live performances across five regional venues. RCB has a history of touring internationally, commissioning new works, and producing recordings, with 20 commercial recordings to date. The organization is a cultural resource to the Pittsburgh region, employing and supporting local artists and ensembles, participating in community events, and collaborating with other non-profits throughout the year.

Position Summary

The Administrative Assistant will play a key role in supporting the work of the organization. This position will report to the Executive Director and interfaces with internal and external stakeholders, providing foundational support for operations, administration, finance, and Board.

Key Responsibilities

• Serve as the front line for all inquiries and office issues. Provide day-to-day office management, monitoring equipment and supplies, and supporting the on-going work and needs of staff and Board. Provide excellent customer service to all stakeholders.
• Embody and promote an inclusive, collaborative, and equitable workplace culture.
• Assist the Executive Director and Operations Manager in database management, report generation, mailings, gift acknowledgement letters and tracking, and venue permits.
• Assist as needed with concert preparation, patron issues, and volunteer coordination.
• Provide accurate financial tracking, including patron payments, donations, invoices, and bank deposits. Prepare financial reports for staff and Board as requested.
• Prepare documents for Board meetings and committees. Communicate with members.
• Assist in planning elements of the annual Gala and other special donor and patron events.
• Providing general support as needed.

Qualifications:

• Bachelor’s degree required in administration, finance, business, arts, or other related.
• Minimum 3 years of professional experience in administrative role, preferred.
• Exceptional verbal and written communication skills.
• Discretion in handling confidential information, donor data, and Board discussions.
• Must be flexible and self-directed, able to work independently and collaboratively.
• Knowledge of music and experience in music-making, a plus.
• Comfortable using technology, working across various platforms, and open to learning new software and applications. Proficiency in MS Office Suite required. Experience working with CRM project management tools, a plus.

Additional Requirements:

· Successful completion of a pre-employment background check.

· Legally authorized to work in the United States. Visas cannot be sponsored.

· Ability to lift, sit for long periods of time, work at a desk, and climb stairs.

· Access to secure transportation for off-site work as needed.

Compensations and Benefits

· Position is full-time. Weekend and evening work may be required.

· $40,000 annual salary

· Work environment is currently hybrid with offices in downtown Pittsburgh, PA.

· Competitive benefits, PTO, observed holidays.

Please submit cover letter and resume to: [email protected] by November 16, 2026. Applications will be reviewed as they are submitted.

Pay: Up to $40,000.00 per year

Work Location: Hybrid remote in Pittsburgh, PA 15219