Administrative Assistant

About the role

We are looking for a detail-oriented and organised Administrative Assistant to support our day-to-day administrative, finance, accounting, and operational documentation needs. The role involves processing and verifying invoices and documents, maintaining accurate records, supporting outlet and catering operations, and coordinating with suppliers, customers, outlets, and internal departments. Training will be provided where necessary.

Key responsibilities

Verify suppliers' invoices, prices, quantities, delivery orders, and supporting documents to ensure accuracy

Prepare, print, organise, and maintain supplier invoices, purchase orders, delivery orders, and other related documents

Prepare and issue customer invoices accurately and in a timely manner

Verify petty cash claims and supporting documents

Assist with basic accounting and finance administrative tasks as assigned

Perform general administrative duties, including data entry, filing, document management, and record maintenance

Maintain accurate and organised physical and digital records

Prepare and print menus, food labels, product labels, and other operational documents to support outlet and catering operations

Coordinate with suppliers, customers, outlets, and internal departments on administrative and documentation matters

Provide administrative support to the management and various departments when required

About you

Minimum 1–2 years of relevant administrative, finance, accounting, or operations experience is preferred

Candidates with relevant experience in the F&B or hospitality industry will have an added advantage

Good attention to detail and accuracy when handling invoices, documents, and records

Good organisational and time-management skills

Proficient in Microsoft Office, particularly Excel and Word

Good communication and coordination skills

Able to work independently as well as collaborate effectively with different departments

Responsible, reliable, and willing to learn

Able to handle confidential company and employee information appropriately