Administrative Assistant

Job Overview

As an Administrative Assistant, you’ll keep daily office operations organized and moving forward. You’ll welcome visitors, support clients and colleagues, manage schedules, and handle accurate records and correspondence. Your impact: By coordinating front-desk service and administrative tasks, you help clients get timely support and enable colleagues to focus on their work.

Duties

• Answer and route calls using multi-line phone systems; provide professional phone communication and customer support.
• Welcome visitors at the front desk, respond to client questions, and deliver courteous customer service.
• Manage calendars, schedule appointments, coordinate meetings, and support office management.
• Complete data entry, maintain spreadsheets and files, and prepare documents using word processing and productivity software.
• Proofread correspondence, assist with routine clerical tasks, and support bookkeeping tasks in QuickBooks as needed.

Skills

• Strong organizational and time management skills, with careful attention to detail, typing accuracy, and proofreading ability.
• Computer literacy and technical proficiency with Microsoft Office, spreadsheets, word processing, and other productivity software.
• Clear client communication and phone etiquette; bilingual ability is a plus.
• Administrative, clerical, office, front-desk, customer service, or personal assistant experience is helpful, but not required.
• Familiarity with calendar management, data entry, multi-line phone systems, and QuickBooks is preferred.

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person