Administrative Assistant

Pay is $19.00-22.00 based on experience

Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our Jacksonville team. The ideal candidate will provide essential support to ensure the smooth operation of our office. This role requires strong time management skills, proficiency in office management, and the ability to communicate effectively with team members and clients. The Administrative Assistant will be responsible for a variety of tasks that contribute to the overall efficiency of the organization.

Responsibilities

• Provide general office support including answering phones and assisting walk-in customers.
• Provide excellent customer service and maintaining a positive attitude with customers and employees.
• If required, act as a point of contact between the sales team and call in customers.
• Help Sales and Service Team with inputting of work orders, as well as collections.
• Create all new customers in our computer system.
• Verify approval sheets and charge inventory parts.
• Assist in scheduling when needed with scheduler.
• Assist with close out requirements for projects.
• Maintain a monthly calendar with scheduled time off.
• Help with 3rd party vendors to verify that all documents have been filled out and submitted for payment.
• Other duties as assigned.

Experience

• Must have some basic knowledge of personal computers and associated software tools.
• Must be able to operate a multi-line telephone system.
• Must be able to receive directions and execute tasks accordingly.
• Must be able to pass a standard drug test and background check.
• Must be able to read and write legibly and accurately.
• Must be able to perform basic arithmetic functions both with and without a calculator.
• Must be able to communicate with customers in a professional and respectful manner.
• Must be able to communicate in English.
• Must have good eyesight or wear corrective lenses (glasses or contacts).
• Must have neat appearance.

Join our dynamic team where your contributions will be valued, and your professional growth will be supported!

Job Type: Full-time

Benefits:

• Paid time off
• Matching 401 (k)
• Vacation days
• Medical Insurance
• Dental Insurance
• Life Insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Jacksonville, FL 32256: Relocate before starting work (Required)

Work Location: In person

Pay: $19.00 - $22.00 per hour

Expected hours: 40.0 per week

Work Location: In person