Administrative Assistant

Office Administrator

Atlantic Analytical Laboratory (AAL)

Position: Office Administrator / Administrative Assistant
Job Type: Full-Time | In-Person
Schedule: Monday–Friday, 8:00 AM–4:30 PM (Flexible Hours)
Benefits: Generous Benefits Package

About Atlantic Analytical Laboratory

Atlantic Analytical Laboratory (AAL) is an established analytical testing laboratory specializing in gas analysis and quality testing services for clients across the pharmaceutical, food and beverage, energy, and industrial sectors.

We take pride in delivering accurate, reliable results while maintaining a strong commitment to customer service, quality, and professionalism.

We are currently seeking a dependable, organized, and personable Office Administrator to join our team and support our daily business operations.

Position Overview

The Office Administrator plays an important role in ensuring the smooth and efficient operation of our office. This individual will serve as a key point of contact for clients, assist with administrative tasks, maintain accurate records, and provide general office support.

The ideal candidate is detail-oriented, organized, comfortable working with computers, and possesses excellent communication and interpersonal skills. We are looking for someone who takes initiative, can manage multiple responsibilities, and enjoys working in a professional, team-oriented environment.

Key Responsibilities

Client Communication & Customer Service

• Serve as a professional and friendly point of contact for clients and visitors.
• Answer incoming phone calls, respond to inquiries, and direct communications to appropriate personnel.
• Communicate with clients via phone and email in a timely and professional manner.
• Assist with general customer service requests and administrative follow-up.

Administrative & Office Support

• Perform general administrative duties to support daily office operations.
• Prepare, format, edit, and maintain documents, correspondence, and reports.
• Create, update, and organize spreadsheets and electronic records.
• Maintain organized filing systems and ensure accurate recordkeeping.
• Assist with data entry, document management, and routine office tasks.
• Coordinate information and provide administrative assistance to management and laboratory personnel.
• Help identify opportunities to improve office organization and efficiency.

Computer & Document Management

• Utilize Microsoft Office applications, including Word, Excel, and Outlook.
• Enter and maintain accurate information in spreadsheets, databases, and other office systems.
• Prepare professional documents and written correspondence.
• Maintain accuracy, organization, and confidentiality when handling business and client information.

Qualifications & Experience

Required Qualifications

• Previous office or administrative experience.
• Strong computer literacy and general computer skills.
• Working knowledge of Microsoft Office, particularly Word, Excel, and Outlook.
• Excellent verbal and written communication skills.
• Professional and courteous telephone etiquette.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Ability to work independently while contributing to a team environment.
• Dependable, punctual, and professional demeanor.

Preferred Qualifications

• Experience in an administrative assistant, office administrator, or customer service role.
• Experience with data entry, document preparation, and spreadsheet management.
• Familiarity with office recordkeeping and database systems.
• Experience working in a laboratory, technical, or professional services environment is a plus, but not required.

What We Offer

At Atlantic Analytical Laboratory, we recognize that our employees are essential to our success. We strive to provide a positive, supportive, and professional working environment.

• Generous employee benefits package
• Full-time, Monday through Friday schedule
• Flexible working hours
• Consistent daytime hours with no regularly scheduled weekends
• Stable, professional working environment
• Supportive, team-oriented atmosphere
• Opportunities to develop new skills and grow professionally
• Opportunity to become an important part of an established and respected analytical laboratory

Work Schedule & Location

This is a full-time, in-person position.

Standard Hours: Monday through Friday, 8:00 AM to 4:30 PM.

We understand the importance of work-life balance and can offer flexibility in scheduling for the right candidate.

Join Our Team

If you are an organized, dependable, and motivated individual who enjoys working with people and helping an office run efficiently, we encourage you to apply.

At Atlantic Analytical Laboratory, you will be part of a dedicated team where your contributions are valued and your work makes a meaningful difference in our daily operations.

Atlantic Analytical Laboratory is an Equal Opportunity Employer.

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Location:

• Lebanon, NJ 08833 (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Lebanon, NJ 08833 (Required)

Work Location: In person