Administrative Assistant

Position Description

The Receptionist/Administrative Assistant is responsible for receiving and directing office visitors and general phone calls, serving as the first point of contact for visitors and callers, as well as providing comprehensive in-person office administrative and operational support to ensure the efficient day-to-day functioning of the firm. The role involves coordinating office activities, managing schedules and correspondence, maintaining organized records, assisting with document preparation, and supporting attorneys and staff with administrative tasks. The Receptionist/Administrative Assistant serves as a key point of contact for vendors, and other external parties, helping maintain a professional, organized, and welcoming office environment.

This position ensures the office remains organized and well-stocked, and assists attorneys and litigation support staff with a variety of administrative tasks.

Duties would include but not be limited to:

· Answer and direct incoming telephone calls in a professional manner

· Greet clients, visitors, and vendors and assist them as needed

· Receive, sort, distribute, and send mail and packages

· Coordinate outgoing shipments and courier services

· Monitor and replenish office, kitchen, and supply inventory

· Maintain the cleanliness and organization of common office areas

· Coordinate meals and refreshments for meetings, trainings, and special events

· Assist legal staff and management with administrative tasks

· Scan, copy, file, and electronically organize documents

· Schedule and coordinate meetings, depositions, and room reservations

· Prepare meeting rooms including necessary materials and technology

· Perform general data entry and administrative support duties

· Assist with billing and invoice related tasks

· Special Projects as assigned

Qualifications

· Experience with front desk operations preferred

· Strong computer literacy with familiarity in Microsoft Suite (Word, Excel, Outlook), Zoom, and Teams

· Excellent organizational skills with the ability to prioritize tasks effectively

· Ability to work independently with minimal supervision while maintaining productivity

· Experience with calendar management and scheduling responsibilities

Physical Requirements

· Ability to sit, stand, walk, and move throughout the office for extended periods.

· Ability to lift and move office supplies and packages weighing up to 25 pounds.

Benefits

· Medical, dental, and vision insurance with employer contribution

· 401(k) plan with profit sharing

· Paid Time Off

· Paid holidays

· Discretionary annual bonuses

Validated Parking

Pay: $25.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Education:

• High school or equivalent (Preferred)

Ability to Commute:

• Glendale, CA 91203 (Required)

Work Location: In person