Administrative Assistant

Under the supervision of the Office Manager and Clinical Director. Performs and oversees the performance of word processing, data entry, and other clerical and administrative functions necessary for the program staff to carry out their job responsibilities.

Position Requirements:

• Must be able to pass California State Department of Justice criminal background investigation and fingerprinting.
• High School Diploma or equivalent.
• Three years’ experience in clerical / administrative positions.
• Must have valid California Driver’s license and the availability of a care with adequate insurance.

Position Competencies:

• Must have excellent computer skills.
• Must be well organized and have good interpersonal skills.
• Must be a self-starter and demonstrate ability to follow through with projects and tasks. Knowledge of client chart style record keeping systems.

Primary Duties:

• Develops and maintains program client list. Client list minimally needs to include client name, DOB, SSN, MIS number, and billing identification number. The list is to be updated monthly.
• Review all intake documents submitted by clinicians for accuracy and as a part of the Quality Assurance process. Update active case list reports in real time to ensure completed documents such as intakes, treatment plans, assessments and UMDAP’s are updated in the report.
• Tracks staff completion of monthly paperwork including assessment, treatment plans, and Payor Financial Information (PFI).
• Ensures client charts are appropriately maintained. This includes monitoring the check out and returns of charts to chart room, ensuring confidentiality procedures are enforced and that documents are filed according to Department of Mental Health Standard.
• Runs Medi-Cal Eligibility screens for all active clients on a monthly basis and maintains copies of the eligibility checks to be filed in the client’s record and recorded in the log report. Also runs Medi-Cal Eligibility checks daily for all clients served on each specific business day as needed and/or as requested by staff. Update funding sources in Clinitrak in real time when benefits change and update the Medi-Cal log when necessary. Inform Office Manager and Clinical Director when issues arise.
• Track billing related issues i.e. changes in insurance, errors in submission and work with program staff to ensure corrections are made timely.
• Assist other administrative staff to cover in times of absence and/or breaks. Answer telephone in courteous and friendly manner. Takes messages for staff.
• Other administrative duties as assigned.

Pay: $27.04 - $28.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Application Question(s):

• To keep your application moving forward, please complete the next step within the next 24 hours. Simply click on the following link:

https://www.nextstepapply.com/welcome/cbf544ead9ea

Be careful when entering in your responses, as you will not be able to go back to a question. Please respond to each question truthfully and to the best of your ability. This part of your application should only take 7 mins to complete.

Work Location: In person