Administrative Assistant

Overview

Join our dynamic team as an Administrative Assistant and become the backbone of our office operations! In this vital role, you will provide essential administrative support, ensuring smooth daily functions and fostering a productive environment. Your energetic approach and organizational skills will help keep everything running seamlessly, from managing communications to coordinating schedules. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant workplace.

Responsibilities

• Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette
• Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of documents
• Setting sales appointments with accuracy.
• Handle data entry tasks with accuracy, updating spreadsheets and databases to support operational needs
• Assist with front desk duties such as greeting visitors.
• Completing 811 locations and updating job boards.

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and familiarity with productivity software
• Excellent computer literacy and technical proficiency in data entry and document proofreading
• Strong communication skills in both verbal and written forms; bilingual ability is a plus
• Experience with multi-line phone systems and professional phone etiquette
• Ability to manage time effectively, prioritize tasks, and work independently in a fast-paced environment
• Previous experience in customer service or front desk operations is highly desirable
• Demonstrated ability to handle confidential information discreetly and maintain professionalism at all times

Embark on a rewarding career journey where your organizational talents make a real impact! We value proactive individuals eager to support our team’s success through exceptional administrative expertise.

Pay: From $19.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• Flexible schedule

Work Location: In person