Administrative Assistant

Overview

We are seeking an organized, service-oriented Administrative Assistant to support daily office operations and provide a welcoming, professional experience for clients and visitors. This role combines front desk coverage, client communication, recordkeeping, and general administrative support. The ideal candidate is comfortable using office technology, managing competing priorities, and handling information accurately and discreetly.

Duties

• Welcome visitors and provide front desk support, including responding to inquiries and directing requests appropriately.
• Manage phone communication, applying professional phone etiquette and clear client communication.
• Perform accurate data entry, filing, document preparation, proofreading, and other clerical tasks.
• Create and maintain spreadsheets, records, and office documents using Microsoft Office and other productivity software.
• Support calendar management by scheduling appointments, coordinating meetings, and tracking deadlines.
• Assist with office management tasks, such as organizing supplies, maintaining records, and helping keep daily operations on track.
• Perform basic bookkeeping or administrative tasks, as needed.
• Manage security of confidential documents through client portals or secured emails.
• Handle sensitive information responsibly and maintain organized, up-to-date files.

Requirements

• 3+ years of previous office experience, administrative experience, or clerical experience with a professional service organization.
• Strong organizational skills and time management, with the ability to prioritize tasks and meet deadlines.
• Computer literacy and technical proficiency, including confidence with Microsoft Office, spreadsheets, and word processing.
• Accurate typing, data entry, and proofreading skills, with close attention to detail.
• Professional phone communication and customer service skills.

Pay: $15.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person