Administrative Assistant

Job Title: Administrative Assistant

Company: TRU Electric LTD.

Location: Calgary, AB

Job Type: Full-Time / Permanent

About Us

TRU Electric LTD. is a premier, full-service electrical contracting company based in Calgary, specializing in high-end residential and commercial projects. We pride ourselves on exceptional craftsmanship, professionalism, and reliable client service. As our business continues to grow, we are looking for a sharp, organized, and proactive Administrative Assistant to keep our office running seamlessly and support our field and management teams.

Position Overview

The Administrative Assistant is the operational backbone of our office. You will manage day-to-day administrative workflows, handle client inquiries, coordinate scheduling, and assist with data entry and project documentation. The ideal candidate is highly organized, detail-oriented, tech-savvy, and thrives in a fast-paced contracting environment.

Key Responsibilities

• Frontline Communication: Answer incoming phone calls, manage general email inquiries, and greet clients or visitors with a high standard of professionalism.
• Scheduling & Dispatch: Coordinate service calls, schedule appointments for electricians, and maintain the company calendar.
• Project & Document Management: Assist with organizing project files, tracking permits, preparing estimates or proposals, and compiling documentation.
• Financial & Office Administration: Assist with invoice tracking, data entry, accounts payable/receivable support, and basic bookkeeping tasks using industry software.
• Inventory & Office Supplies: Monitor office and safety inventory, order supplies as needed, and support HR/onboarding paperwork coordination.
• General Support: Provide direct administrative backing to management and the finance team to ensure smooth daily operations.

Qualifications & Skills

• Experience: 2+ years of administrative or office support experience, ideally within the construction, trades, or contracting industry.
• Tech-Savvy: Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and comfortable learning new scheduling/accounting software quickly.
• Communication: Exceptional written and verbal communication skills with a polished, customer-first phone and email manner.
• Organization: Superior time-management skills with the ability to multitask, prioritize urgent requests, and keep a cool head in a busy environment.
• Detail-Oriented: High level of accuracy in data entry, scheduling, and document preparation.
• Education: High school diploma required; post-secondary education in business administration or a related field is an asset.

What We Offer

• Competitive hourly wage or salary based on experience.
• Opportunities for growth within a reputable, expanding company.
• A supportive, professional, and dynamic team culture.
• Standard benefits package.

How to Apply

If you are organized, dependable, and ready to contribute to a growing electrical contracting team, we want to hear from you. Please submit your Resume and a brief Cover Letter outlining why you would be a great fit for TRU Electric LTD.

Pay: From $55,000.00 per year

Benefits:

• Dental care
• On-site parking
• Paid time off
• RRSP match

Work Location: In person