Administrative Assistant

Responsibilities

• Answering phones and directing to appropriate person, taking messages.
• Organizing and maintaining filing system, records and reports
• Administrative project support
• Coordinating domestic and international travel
• Assisting with PowerPoint presentations
• Arranging lunches and dinners / other special events as needed
• Coordinating conference calls, video conferences and meetings with internal and external individuals
• Proactively maintaining calendars and scheduling business appointments
• Type a variety of forms, letters, reports and memos
• Receive and distribute mail for area
• Performs position functions with a high degree of ethics and confidentiality
• Position is nonexempt and will require working for 6 days a week

Requirements

• High school diploma required, but some college course preferred
• At least 3 years of administrative experience with a solid work history
• Can handle complex projects (i.e. printing and distributing materials in a form suitable for presentation for outside viewers -Board, partners, banks, etc., booking dinners and meetings) with high degree of attention to detail
• Proven ability to prioritize and multi-task
• Ability to handle and protect sensitive information in a confidential and professional manner
• Proficient with Microsoft Outlook, Word, Excel and PowerPoint and is able to easily process documents
• Strong organizational and prioritization skills, with ability to handle multiple projects simultaneously
• Original, creative thinker with the ability to formulate and express a contrarian viewpoint
• Able to work in a fast-paced environment Handle other projects, duties and responsibilities as assigned
• Fluency in English is required