Administrative Assistant

Job Summary

The Production Administrative Assistant performs administrative duties on a daily part time basis that may require considerable experience, skill and knowledge of organization policies and practices for the production team in Support Services.

Duties and Responsibilities

• Processes a variety of applications, employment, enrollment, pay change, informational and other confidential forms.
• Assist in the development of materials, multimedia visual aids, and communications.
• Research, develop and maintain numerous databases/reports for departmental team members, which create timely and efficient workflow.
• Maintain records and prepare reports to evaluate effectiveness and performance of department programs.
• Constantly monitors needs of department to react and respond proactively.
• Create miscellaneous support documents for department presentations and meetings.
• Manage miscellaneous files or projects such as personnel, training, expense reporting, budgets, etc.
• Facilitate and coordinate communications between groups.
• Provide secretarial/administrative support for the department director or other members of the department. Assist with mailings, copying, filing, faxing and other administrative duties.
• Screens telephone calls, e-mails and appointments daily. Receives and directs visitors as needed. May resolve routine inquiries.
• Schedule and maintain calendar of appointments, meetings and travel itineraries and coordinate related arrangements. May act as liaison while supervisory is out of office or traveling.
• Sort, open, and distribute mail and faxes.
• Order and monitor office supplies.