Administrative Assistant

Gross Electric, Inc. | Queensbury, NY

Gross Electric, Inc. is a rapidly growing electrical contracting company headquartered in Queensbury, New York. Since 1994, we have provided electrical construction services for major industrial, commercial, pharmaceutical, semiconductor, healthcare, and data center projects throughout the country.

As our company continues to grow, we are looking to add multiple motivated, organized, and detail-oriented Administrative Assistants to our team.

Position Overview

We are seeking Administrative Assistants to support various departments within our organization, including Purchasing, Accounting, and Executive Management.

These positions offer a variety of responsibilities, ranging from purchase order processing and accounts payable support to scheduling, travel coordination, document preparation, and general office administration.

Specific responsibilities will be determined based on each candidate's experience, strengths, and interests.

The ideal candidates are dependable, organized, proactive, and comfortable managing multiple responsibilities in a fast-paced environment.

Key Responsibilities

Purchasing & Vendor Coordination

• Assist with preparing, processing, and tracking purchase orders.
• Communicate with vendors regarding orders, pricing, and deliveries.
• Maintain purchasing records and organize vendor documentation.
• Assist with tracking material orders and delivery schedules.
• Coordinate with Project Managers and purchasing personnel.
• Help resolve purchasing and invoice discrepancies.

Accounting & Accounts Payable Support

• Receive, review, and process vendor invoices.
• Match invoices with purchase orders and receiving documentation.
• Assist with data entry into accounting systems.
• Maintain accurate financial records and electronic filing systems.
• Communicate with vendors regarding invoices and payment inquiries.
• Assist with accounts payable reporting and reconciliation.
• Support the Accounting Department with additional administrative tasks.

Executive & General Administrative Support

• Assist company leadership with scheduling, calendars, and meeting coordination.
• Coordinate travel arrangements, including flights, hotels, and transportation.
• Prepare correspondence, reports, spreadsheets, and presentations.
• Organize meetings, agendas, and follow-up items.
• Maintain confidential company records and documentation.
• Assist with company events, conferences, and internal meetings.
• Coordinate communications between departments and company offices.
• Support special projects and additional administrative responsibilities as needed.

Qualifications

Required:

• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize responsibilities.
• Strong problem-solving skills and willingness to learn.
• Professional, dependable, and able to work independently.
• Ability to handle confidential information appropriately.

Preferred:

• Previous administrative, accounting, purchasing, or executive support experience.
• Experience in construction, engineering, manufacturing, or a related industry.
• Familiarity with purchase orders, invoicing, or accounting software.
• Experience coordinating schedules, meetings, or business travel.

We are looking for individuals who take pride in their work, pay attention to details, and enjoy being part of a team.

Successful candidates will be:

• Organized: Able to manage multiple responsibilities while maintaining accuracy.
• Proactive: Willing to take initiative and identify ways to help the team.
• Dependable: Consistently follow through on assigned responsibilities.
• Adaptable: Comfortable working in a growing company with changing priorities.
• Detail-Oriented: Understand the importance of accuracy and organization.
• Team Players: Willing to assist wherever needed to support company operations.

Join Our Team

Gross Electric is continuing to expand, and we are looking for motivated individuals who want to build a long-term career with our company.

Whether your background is in purchasing, accounting, executive support, or general office administration, we encourage you to apply.

Gross Electric, Inc. is an Equal Opportunity Employer.

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person