Administrative Assistant

Key Job Duties and Responsibilities

The Administrative Assistant are required to answer the phone and handle any walk-in traffic. Assist with other  administrative duties when directed by the Director.

The following is a general list of key job duties and responsibilities in your position. The list is not to be considered inclusive and you will be  required to perform other duties/responsibilities as assigned by an authorized supervisor.

Duties and Responsibilities

Comply with the Community’s personnel, safety, and corporate policies and procedures. 

Report witnessed or reported allegations of resident abuse/neglect immediately to the Executive Director.  Treat residents, family members, visitors, and team members with respect and dignity. 

Maintain the confidentiality of all resident and family information. 

Report to work on time and as scheduled. 

Answer the multi-line phone professionally within the first two rings. 

Greet walk ins and direct them when needed. 

Prepare and send community mailings. 

Assist with new hire packets. 

Place maintenance calls for service on office equipment. 

Sort and deliver office mail and faxes. 

Prepare and send UPS/FedEx packages. 

Maintain community phone list. 

Data Entry and Filing. 

Assure compliance to all State and Federal regulations including blood borne pathogens, infection control, use of hazardous  materials and fire safety.  

Maintains resident and employee confidentiality at all times 

Essential Job Duties/Physical Requirements

The following is a general list of key job/physical requirements for your position. The list is not to be considered inclusive and other  job/physical requirements may be necessary as deemed by the Community. 

• Regular worksite hours. 

• Must have basic computer skills. 

• If required to operate a motor vehicle for business purposes, must successfully complete the requirements contained in  Company’s Motor Vehicles policy. 

• Must be able to read, write, speak, and understand the English language. 

• Must be able to work beyond normal working hours and on weekends and holidays when necessary.

• Must be able to assist in the evacuation of residents during emergency situations. 

• Must be able to perform the essential position functions of the job with, or without reasonable accommodation.

• Employee is required to use a transfer/gait belt or to obtain the assistance of another employee when attempting to assist  residents when lifting or carrying objects in excess of 25 pounds. The employee must be aware that during the normal, routine  performance of the essential functions, some of the following body movements may occur naturally, although they may not be a  requirement of the job. 

• Primary Physical Requirements:

• Lift up to 10 lbs: Constantly 

• Lift 11 to 25 lbs: Occasionally 

• Lift 26 to 50 lbs: Rarely 

• Lift over 50 lbs: Not required 

• Carry up to 10 lbs: Occasionally 

• Carry 11 to 25 lbs: Occasionally 

• Carry 26 to 50 lbs: Rarely 

• Carry over 50 lbs: Not required 

• Reach above should height: Frequently 

• Reach at shoulder height: Frequently 

• Reach below shoulder height: Constantly 

• Push/Pull: Occasionally 

• Hand Manipulation:

• Grasping: Constantly 

• Handling: Constantly 

• Torquing: Occasionally 

• Fingering: Frequently 

• Other Physical Considerations

• Twisting, Bending, Crawling, Squatting, Kneeling, Crouching, Climbing and Balancing may be required. 

• Employees may be required to operate and automobile and various games. 

• Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and, at times, hostile people within the  Community. 

• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the  requirements of this position can be fully met.