Administrative Assistant

As the Administrative Assistant, you will be responsible for providing daily administrative support to the corporate office in addition to acting as a liaison between headquarters and global regional offices to offer support. Additionally, this role also handles daily aspects of corporate travel services for the U.S. and assists with the daily operations of Reception / Front Desk.

Who We Are AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.

Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. Our success starts with our people; and a workplace that champions culture and belonging ensures we grow and thrive together.

What You’ll Do As the Administrative Assistant, you will be responsible for providing daily administrative support to the corporate office in addition to acting as a liaison between headquarters and global regional offices to offer support. Additionally, this role also handles daily aspects of corporate travel services for the U.S. and assists with the daily operations of Reception / Front Desk.

Day-To-Day Responsibilities

• Represent the company in a professional manner
• Handle Corporate Travel Services with daily program needs, making and managing reservations for the U.S. team, and reconciling travel billing accounts
• Provide administrative support to department leadership and team members
• Help manage internal calendars, mail distribution, and general office logistics
• Serve as support and back-up for all Reception duties, including phones, greeting visitors and incoming inquiries
• Support and manage small event coordination and special projects as needed for the corporate office campus
• Provide Notary Public services for the corporate office as needed
• Maintain confidentiality and professionalism in handling sensitive information
• Perform additional tasks, responsibilities, and projects as needed to support the team and organization, ensuring flexibility in adapting to evolving priorities and objectives.

Must-Haves WHAT WE’RE LOOKING FOR

• 5+ years of administrative or office support experience
• High school diploma or equivalent
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Excellent capability to switch tasks while adapting to changing priorities
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Proven ability to work independently and as part of a team
• High level of professionalism when interacting with staff and external contacts

Nice-To-Haves

• Previous experience with arranging and managing daily travel reservations for large groups using online booking tools and travel managment company platforms
• Familiarity with basic office budgeting or billing processes
• Experience working with executives or cross-functional teams
• Bilingual abilities (English and another language)

Physical Requirements

• Primarily seated work at a computer workstation.
• Occasional standing and walking.
• Frequent use of computer and phone equipment.
• Occasionally lift and/or move up to 10 pounds.
• Climate-controlled office environment.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this role.

WHY YOU’LL LIKE WORKING HERE

• Medical benefits, including vision and dental
• Paid holidays and PTO
• Enjoyable and dynamic company culture
• Training and professional development opportunities

More About Us AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.

AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.