Administrative Assistant - (Compliance, Intervention & Compensation Fund)

Join the Malaysian Bar Secretariat and Build Your Career in a Professional Legal Environment

The Malaysian Bar is seeking a friendly, organised, responsible and motivated Administrative Assistant to join the Compliance, Intervention & Compensation Fund Department (“CICFD”).

This is an excellent opportunity for someone who is eager to learn and gain valuable hands-on experience in a professional legal environment. The successful candidate will provide administrative and operational support to the officers of CICFD in matters relating to disciplinary proceedings, complaints and other departmental functions.

You will work closely with experienced officers and gain valuable exposure to the administration and regulation of the legal profession while developing your administrative, communication, organisational and professional skills.

Duties and Responsibilities

• Provide administrative and operational support to officers in handling complaints, disciplinary matters, conveyancing practice matters, committee work and other related assignments.
• Attend to enquiries from members of the public, members of the Bar, and other stakeholders via telephone, email and in person.
• Assist in maintaining and updating records, databases, files and documentation relating to complaints and other matters.
• Assist with the preparation, processing, circulation and filing of correspondence, notices, reports, and other documents.
• Assist officers with administrative arrangements for meetings, hearings and other official activities.
• Liaise with relevant parties and follow up on outstanding matters as directed by the officer.
• Perform general administrative and office duties, including filing, photocopying, scanning, mailing and document management.
• Ensure that assigned tasks are completed accurately, efficiently and within the required timelines.
• Provide general administrative support to the team and undertake such other duties and responsibilities as may be assigned by Management from time to time.

Qualification and Requirements:

• Minimum qualification of SPM or equivalent. Candidates with relevant administrative qualifications will have an added advantage.
• Previous administrative or office experience will be an added advantage but is not essential.
• Fresh school leavers with a positive attitude and a willingness to learn are encouraged to apply. On-the-job training will be provided.
• Friendly, approachable and able to communicate effectively with people at all levels.
• Proficient in both written and spoken English and Bahasa Malaysia. Knowledge of Mandarin, Tamil or other languages will be an added advantage.
• Able to multitask, prioritise work and work effectively in a reasonably fast-paced environment.
• Responsible, dependable, organised and attentive to detail.
• Self-motivated, willing to take on additional responsibilities and eager to learn and develop professionally.
• Able to work effectively as part of a team and provide timely support to officers and colleagues.
• Possess a positive attitude, good interpersonal skills, and a strong sense of responsibility.
• Possess basic computer literacy and be comfortable using Microsoft Office applications.
• Able to commence work at short notice will be an added advantage.

Why Join Us?

• Gain valuable hands-on experience in a professional legal environment.
• Receive on-the-job training and guidance from experienced officers.
• Gain exposure to disciplinary, complaints and regulatory matters involving the legal profession.
• Develop your administrative, communication, and organisational skills.
• Work in a supportive and professional team environment.
• Have opportunities to learn, take on new responsibilities and grow professionally within the Malaysian Bar Secretariat.

The successful candidate can expect a competitive remuneration package based on his/her qualifications and level of experience.

Malaysian Bar

Wisma Badan Peguam Malaysia

2 Leboh Pasar Besar

50050 Kuala Lumpur

Tel: [03-2050 2058](tel:03-2050 2058)

Fax: [03-2050 2065](tel:03-2050 2065)